The County of Los Angeles offers an excellent benefits package which includes a Cafeteria Benefit Plan, Contributory Defined Retirement Plan, Deferred Compensation and Thrift Plans, and 12 paid Holidays. 

Provides specialized technical program support and administrative, fiscal, and project management services for professional personnel involved in the development and implementation of a comprehensive countywide Arts Commission program.

Under general supervision, positions allocable to this journey-level class provide both administrative and specialized program support and are involved in a variety of planning and coordination activities for an Arts Commission program. Responsibilities include research and analysis of program, policy, operational, and organizational issues; monitoring consultant and vendor services, contracts, and grants; coordinating activities related to preparation of the annual budget; and providing staff support to various committees to facilitate project implementation.  Incumbents are expected to resolve most program-related issues except those which are new or unusually complex in nature.  Positions in this class are distinguished from the lower level class of Program Assistant, Arts and Culture by their increased scope of responsibility and independence. 

Analyzes and makes recommendations for the management of program functions including program development, processes, budget, and other administrative program-related duties.

Provides staff support at various committee meetings.

Provides specialized staff services to facilitate dispute resolution efforts between stakeholders and the Arts Commission.

Analyzes, recommends, and implements comprehensive systems and protocols to manage and track grant awards or contracts.

Researches funding sources for assigned programs and recommends strategies to increase funding to support long-range Arts Commission programs and plans.

Conducts administrative studies of programs and practices to evaluate their effectiveness and prepares written findings and recommendations as requested by program management.

Creates and maintains a complex project database and regularly prepares project status and related reports for management.

Coordinates the public information and public relations components of the program with the Head of Marketing and Communications by providing the content to be posted on the organization's websites, social media and local and national press releases regarding special events.

Facilitates marketing and outreach efforts to increase public awareness of the Arts Commission programs and services by promoting community involvement, coordinating special events, and making recommendations regarding the preparation and distribution of educational and marketing materials.

Researches and provides information regarding workshops and symposiums of interest to stakeholders and the nonprofit arts community.

Assists management with program budget preparation and program oversight by providing administrative budget tracking.

Analyzes, recommends, and implements solutions for the development of comprehensive systems and protocols to increase productivity and efficiency in administering program initiatives.

Maintains all financial records for an assigned program or service, and prepares and tracks contracts, encumbrances, and invoices.

Supervises a small group of employees or consultants in the performance of program-related activities, as needed.

Graduation from an accredited four (4) year college or university with major coursework in arts administration, public or business administration, education, or a related field* -AND- two (2) years of experience in a staff capacity** working for an arts agency *** and/or arts organization****. 

*In order to receive credit for any degree, such as a Bachelor's degree, you MUST include a legible copy of your official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization, with your application at the time of filing, or within 15 calendar days from the application submission date. If you are unable to attach the required document, you must email the document to BOS-ExecutiveRecruitment@bos.lacounty.gov.  Please include the exam title and number in the Subject line of your email.  Any materials enclosed with the online application will not be returned.

**Staff capacity is defined as: Work performed to assist and support administration by performing research, analysis and making recommendations to administration for the solution of problems such as organization, use of personnel, allocation of funds, workload and workload fluctuations, or programs and procedures for accomplishing work objectives.
 
***An arts agency is a government or other type of organization that works to promote, support, and develop the arts to ensure a vital presence for the arts throughout communities.  
 
****An arts organization is a non-profit that creates, exhibits, and/or performs works in any of the following fine, performing, applied, or literary art forms as a primary public function, including but not limited to:  dance, music, theater, and/or visual arts.

This exam will consist of an Evaluation of Education and Experience based on application information, Desirable Qualifications, and the Supplemental Information Questionnaire, weighted 100%.

Each candidates' background will be evaluated on the basis of information provided on his/her County of Los Angeles Employment Application and Supplemental Information Questionnaire that pertains to the areas of SELECTION REQUIREMENTS and DESIRABLE QUALIFICATIONS to determine the level and scope of the candidate's job preparation for this position.

Candidates must meet the selection requirements at the time of application filing AND achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register.

Final results notices will be sent by US mail. Scores cannot be given over the phone. 

Eligibility Information:
The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. 

NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS.

Vacancy Information:
The resulting eligible register for this examination will be used to fill vacancies at the Los Angeles County Arts Commission.

Special Information: 
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, we will not ask you to provide information about a conviction history unless you receive a contingent offer of employment. We will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, you do not need to disclose any convictions or court records that are exempted by a valid court order.

Passing this examination and being placed on the eligible register does not guarantee an offer of employment.

For more information about the Los Angeles County Executive Office of the Board of Supervisors, you may visit their website at: www.bos.lacounty.gov

Application and Filing Information:
Applications must be filed online only. We must receive your application and additional documents, if any, by 5:00 pm, PDT, on or before the last day of filing.

Applications submitted by U.S. Mail, email, Fax, or in person will not be accepted.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website.

Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed.

In order to receive credit for the required degree/coursework, certification, and/or license, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization, and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the date of filing application.

Important Notes:
Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.

FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.

Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

Social Security Number:
Please include your Social Security Number for record control purposes.  Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at the  Public Libraries:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

No Sharing of User ID and Password:
All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT NAME:
Jorge Andrino, Exam Analyst
(213) 974-1422
Jandrino@bos.lacounty.gov

Alejandra Hinojosa
(213) 273-8320
Ahinojosa@arts.lacounty.gov

ADA Coordination Phone:
(213) 974-1421

Teletype Phone:
(213) 974-1421

California Relay Services Phone:
(800) 735-2922