• Performs a wide variety of routine and complex office, clerical and administrative support tasks and duties for one or more department heads, division managers, or other staff;
• Demonstrates an understanding of applicable policies, procedures and work methods associated with assigned duties; responds to questions and concerns from the general public; provides information as appropriate; receives visitors and telephone calls, directing them to the appropriate information source; represents the City to all callers and visitors in a professional and customer friendly manner;
• Uses computers to update and maintain employee information, and to enter, prepare and proofread drafts, labels, forms, envelopes, and a variety of documents, including general correspondence, reports, memos, press releases, advertisements, and fliers from rough drafts or verbal instructions; may operate other automated office equipment; types drafts and a wide variety of finished documents;
• Coordinates department personnel functions and maintains personnel records and files; coordinates department payroll functions; inputs purchase orders and payroll using MUNIS software;
• Performs a variety of research as required; updates and maintains statistical information related to assigned function; sorts, screens, and distributes mail; creates, updates, and maintains department files; maintains departmental supplies; schedules meetings; compiles and maintains records and prepares reports;
• Updates, maintains and assembles a variety of materials, which depending on the area of assignment may include Council reports and agenda packets, sponsor request letters and confirmations, and preparing and processing of water leases; processes certificates and proclamations for City Council meetings, City plaques, City business cards, and city badges, etc.;
• Researches, compiles and organizes data for a variety of projects or reports, which depending on the area of assignment includes biweekly, monthly and annual reports;
• Depending on the area of assignment, keeps records of contracts, work orders, employee information and evaluations, purchase orders, safety programs, and project statistics; accounts for, reconciles, and processes invoices; receives calls on complaints or work orders; performs duties associated with accounts payable, payroll and accounts receivable; coordinates and assists with department personnel functions;
• Attends various commission and committee meetings as assigned; assists with the preparation of agenda packets, and minutes for various meetings;
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
   

PHYSICAL, MENTAL, AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, kneeling, squatting, and stooping in the performance of daily activities.  The position also requires repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard.  Additionally, the position requires both near and far vision in reading written reports and work related documents.  Acute hearing is required when providing phone and personal service.  The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

 

The following are minimal qualifications necessary for entry into the classification.

Education and/or Experience: