• Performs a variety of payroll and financial record keeping and reporting duties in support of assigned area including in the areas of accounts payable, accounts receivables, purchasing, and payroll; gathers, assembles, tabulates, checks, audits, posts, inputs, and files financial, statistical, personnel, and related data; assists in establishing and maintaining accounts, journals and ledgers; prepares accounting entries to transfer funds between accounts; reconciles accounts; verifies fund balances; maintains control on assigned funds and accounts; assists in the preparation of financial statements and recommendations; receipts, balances and posts cash funds; maintains fixed asset records; reviews and processes purchase requisitions; receives, audits, processes, inputs and distributes requisitions and purchase orders; performs a full range of accounts payable duties including assuming responsibility for paying invoices, material requisitions, demands and general debts incurred by the City; checks documents for accuracy; researches invoices and obtain authorization for payment; assists in the establishment of forms and procedures relating to financial record keeping methods; utilizes various computer applications and software packages; creates spreadsheets, enters data, and generates reports using spreadsheet software; creates documents using word processing software; performs related duties and responsibilities as required.
• Accepts payments from walk-in customers, by mail or night depository; opens, closes, operates and balances cash register on a daily basis. Receives, processes, and posts details of transactions such as utility payments, licensing and permit fees and fines; answers telephones, greets the public, responds to questions concerning fees, requirements or services, and provides accurate information; completes applications for services and licenses; documents, instructions or directs visitor to appropriate party.
• Enters financial data into appropriate accounting and computer systems; maintains records and files associated with various business transactions; verifies and reconciles accounts receivable transactions such as utility payments, licensing and permit fees and fines; balances transactions at end of day; performs account maintenance; updates accounts; inputs and files financial, statistical and related data; retrieves, gathers, assembles, tabulates, checks and audits data and prepares reports.
• Receives, posts and audits accounts receivable and civil citations; audits accounts for accuracy, researches discrepancies; monitors delinquent accounts, assists customers with payment arrangements, sets up and tracks promissory notes and refers past due accounts to collection agency. Generates billings and reviews for accuracy.
• Prepares customer correspondence using word processing software; maintains complex filing systems; researches historical files; may perform back-up duties for other positions within the work group.

APPLICATION AND SELECTION PROCEDURE:

• An official City of Huntington Beach online job application must be filled out in its entirety.
• Applications will be closely reviewed for relevant experience, education and training.
• Depending upon the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process.
• Applicants whose qualifications BEST meet the City's needs will be invited to a written exam (Pass/Fail).  The top candidates receiving a passing score on the written exam will be invited to an oral board interview (weighted 100%), which may also include a job-related exercise designed to produce a work sample.
• Successful candidates will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner.
• Upon a conditional offer of employment a pre-placement medical evaluation, drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results. Other background reports may also be conducted depending on the position.
• Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.