***THIS POSITION IS BEING REPOSTED. IF YOU HAVE SUBMITTED AN APPLICATION WITHIN THE LAST 60 DAYS, DO NOT RESUBMIT. YOUR APPLICATION IS ON FILE***
NEW HIRES ARE PLACED AT THE INITIAL SALARY STEP AT: $47,380.00, ANNUALLY
THIS POSITION IS OPEN ON A CONTINUOUS BASIS. FOR CONSIDERATION, APPLY EARLY; RECRUITMENT MAY CLOSE AT ANY TIME WITHOUT NOTICE.
*FIRST REVIEW OF APPLICATIONS WILL BE CONDUCTED ON MONDAY, SEPTEMBER 24, 2018.*
SUMMARY Under general supervision, analyzes financial information and prepares reports and records pertaining to Access Services financial activities.
SUPERVISION RECEIVED AND EXERCISED Receives general supervision from Finance management staff. May provide technical and functional supervision to Accounting Clerk.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES: Duties may include, but are not limited to, the following:
Performs accounting functions involving the application of accounting standards, principles, and practices;
Coordinates and prepares postings, balancing, and reconciliation of the General Ledger and subsidiary accounts; prepares bank reconciliation statements;
Reviews, analyzes, and audits financial records and transactions to ensure completeness and accuracy of information and calculations;
Prepares journal entries for adjusting and correcting records as necessary;
Responsible for maintaining the vendor database and annual sales tax reporting;
Conducts verification of contract terms/limits, updates contract files, processes vendor invoices, handles vendor inquires and monitors all transportation providers' contract balances;
Analyzes and updates spreadsheets for provider contracts;
Maintains and updates the summary/detailed report schedules of FTA eligible expenses on a monthly basis;
Account coding; matching invoices received against purchase orders/requisitions;
Preparation of checks; maintaining vendor files and process daily remote deposits;
Provides technical guidance and training to clerical accounting staff;
Assists in various projects, as needed.
A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. Reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions may be made. A typical combination includes:
EDUCATION: Bachelor's degree from an accredited college or university with major course work in finance, accounting, business administration, or a closely related field of study.
EXPERIENCE: Three (3) years of related experience and/or training in accounting. Experience in FTA (Federal Transit Administration), governmental or non-profit fund accounting is highly desired.
KNOWLEDGE, SKILLS, & ABILITIES
Principles, practices, and methods of modern accounting, budgeting, and financial reporting.
Federal, state, and local laws and regulations pertaining to transit and or paratransit or non-profit accounting.
Standard business software, including word processing, spreadsheet, and database programs, as well as specialized accounting software.
Operate various types of standard office equipment including a personal computer and related software.
Operate a motor vehicle in a safe manner.
Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines.
Effectively and accurately, analyze data and information using established criteria in order to determine consequences, identify alternatives, and draw logical conclusions.
Prepare accurate, comprehensive, and precise financial statements, reports, and analysis.
Analyze general ledger accounts
Communicate clearly and concisely, both orally and in writing.
Establish and maintain courteous and effective working relationships with staff, management, and others encountered in the course of work.
Interpret, explain, and apply pertinent policies, procedures, and standards.
Plan, organize, and prioritize projects and tasks in order to meet strict deadlines.
Licenses and/or Certificates: Possession of a valid California Class C driver's license and an acceptable driving record.
Special Requirements: Satisfactory results from a background investigation, physical examination and administrative screening.
WORKING CONDITIONS & PHYSICAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: The position requires constant sitting and occasional walking and standing. The employee is expected to talk and hear, with staff, vendors, and the public in person and by telephone. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee uses hands to operate, finger, handle or touch office equipment; and reach with hands and arms. The employee bends, stoops, or squats to access, place and retrieve files, supplies and records, and reaches, lifts, and move records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments.
Mental Demands: Employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with staff, customers, vendors, contractors, and the public.
WORK ENVIRONMENT The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 85 decibels.
SELECTION PROCESS: Application materials will be carefully reviewed to identify those candidates who meet the minimum qualifications for this position. Individuals who are best qualified will be invited to participate in a panel interview. Interviews are tentatively scheduled for the week of October 1, 2018. All candidates who pass the panel interview will earn placement on the eligible list, which may be used for current and future vacancies in the job classification.
E-Verify: Access Services is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility newly hired employees in the United States.
EQUAL OPPORTUNITY EMPLOYER Access Services is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Access Services will provide reasonable accommodations to qualified individuals with disabilities.
Candidates who may need accommodations during the selection process must contact the Human Resources Department at email@example.com at least one week prior to any interview date.