Characteristics of the Class: Under general direction of executive staff, provides personal and confidential administrative support to the executive office; plans, prepares and disseminates information, reports, general correspondence, and various activities of the executive office. The incumbent in this classification will also be responsible for scheduling and call management as directed by executive staff. The Executive Assistant will establish and maintain effective working relationships with officials, community groups, and other private and public agencies.
Examples of Duties / Knowledge & Skills
Opens, receives, and routes incoming executive office mail; secures information on the status of pending matters; screen telephone calls, office visitors; schedule appointments, meetings, speaking engagements, and travel arrangements for the executive office
As needed, assists in the preparation of the Board of Commissioners and committees agendas; prepares resource and background material for agenda items; as needed, serves as custodian of records for all minutes, agendas, and recommendations of the Board of Commissioners and committees
Participates and assists in the administration of the executive office by reviewing, analyzing, and making recommendations concerning a variety of issues and programs
Researches, compiles, and organize information for use by executive staff in the completion of various reports, recommendations, and special projects
Responds to complaints and inquires from community groups, residents, and other public and private agencies; refers inquires as appropriate
Drafts and edits letters, reports, memoranda, forms, and general correspondence for the executive office; responds to letters and general correspondence of a routine nature
Organizes and maintains executive office manuals, office files, records, and indexing system
Gathers and maintains background materials as related to the Housing Authority
Disseminates federal and state information and materials to appropriate staff
Performs other related duties as may be assigned.
Minimum qualifications & Requirements
Minimum Requirements: Bachelor's degree from an accredited college in Public or Business Administration, or a closely related field -AND- three (3) years of professional level experience in a responsible staff capacity requiring high level oral and written communication skills -OR-an equivalent combination of training and experience.
Special Requirement: Possession of a valid class C California Driver's License.
EXAMINATION Applications will be reviewed for relevant experience, education, and training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. The best-qualified applicants will be invited to the testing process, which may include any combination of oral, written, or performance examination. Applicants must pass each phase of the testing process with a rating of 80% or higher to continue in the selection process.
SELECTION PROCEDURE: Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation prior to examination. Only the most qualified applicants will be referred for interview and considered for the position; however, only the best-qualified applicant(s) may be selected.
HIRING INFORMATION: All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.
Candidates will start at STEP 1 of a eight step salary range unless there are special exceptions in accordance with the Personnel Rules.
DISABILITY ACCOMMODATION: If you require special testing accommodations due to a physical, mental or learning disability, please call (213) 252-5400 for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.
We are an Equal Opportunity/Affirmative Action Employer.
Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.
NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
As a condition of new and continued employment, employees in this classification must participate in mandatory direct deposit of payroll.
Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by by visiting our website at: