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City of El Monte-Accountant (Grants)

9/5/2018 10:43:42 AM 561

Salary$31.04 - $37.72 Hourly $5,380.40 - $6,538.43 Monthly $64,564.80 - $78,461.16 Annually

$64,564.80 - $78,461.16 Annually

Location City Hall East, El Monte, CA

El Monte, CA

Job Type

Full Time

Department

Finance

Job Number

201800030

Closing date and time

9/20/2018 at 4:15 PM Pacific Time (US & Canada); Tijuana

Max Number of Applicants

200




Summary

This posting may close upon receipt of the first 75 Applications.
This position's main responsibility is in the review of grant awards and expenditures
 
Under general direction, the incumbent performs a variety of moderately complex financial duties requiring extensive knowledge of accounting records, transactions and reconciliations in the preparation and maintenance of accounting records relating to various Grants.  This position's main responsibility is the review of grant awards and expenditures.  The incumbent must familiarize one's self with grant requirements and will prepare the Schedule of Expenditures of Federal Awards (SEFA) for the year end Comprehensive Annual Financial Report (CAFR) of the City.  This position will work closely with the external auditors to ensure that the SEFA is prepared in accordance with the Office of Management and Budget Circular A-133.
 
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the Accounting Manager. May provide technical and functional supervision to department staff.

Essential Functions / Knowledge, Skills, & Abilities

ESSENTIAL FUNCTIONS (KNOWLEDGE, SKILLS & ABILITIES):
Includes, but not limited to the following:
  • Manage and maintain the Schedule of Expenditures of Federal Awards (SEFA);
  • Assist in the preparation of the City's Comprehensive Annual Financial Report (CAFR);
  • Review accuracy of grant payments to vendors and service providers;
  • Coordinate the work of subordinates in the maintenance and reconciliation of a variety of ledgers, reports and records ensuring accuracy and journal entry postings;
  • Prepare and coordinate preparation of a variety of fiscal reports, statements and schedules;
  • Monitor and implement financial aspects and fiscal oversight of grant programs;
  • Manage and participate in the development and administration of the grant's annual budget;
  • Complies, reviews and submit all quarterly financial grant reports in a timely manner;
  • Monitor and evaluate grant projects and program assets and expenditures; perform cash flow analyses and prepare funding and other revenue requests;
  • Provide specialized expertise in accounting system operations and financial management which is applied to the administration of large, complex or diverse City grant-funded projects and programs;
  • Coordinate and supervise the implementation of activities including Federal, State, and local reporting requirements;  to coordinate assigned activities with other City departments, divisions, and outside agencies;  and to provide highly responsible and complex administrative support to applicable staff and administration;
  • Meet with the staff to identify and resolve problems related to grant budget reconciliations;
  • Forecast additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement as necessary;
  • Prepare Council agenda items and make presentations to the City council.
  • Assist in the development and implementation of goals, policies, and priorities relating to the accounting, budgeting, and financial management activities of the City's grant programs;
  • Assist in setting up and maintaining journals, ledgers and supporting financial records, and originates journal  entries recorded into the accounting system;
  • Develop and administer accounting and budget control systems as required to comply with accounting procedures, laws, ordinances, and other regulations;
  • Participate in the preparation of various financial statements and reports including reports to other governmental and grant funding agencies;
  • Prepare written program evaluations to determine compliance with performance standards and Federal, State and local regulations;
  • Recommend program modifications or funding changes as appropriate;
  • A team builder with outstanding interpersonal and customer service skills and collaborative work style;
  • Responsible for the monthly, quarterly and annual reporting requirements of all agency grants;
  • Functionally supervise and train subordinate staff;
  • Analyze procedures recommending improved methods, resolves and/or recommends resolutions of system and process deficiencies;
  • Attend grant workshops and implement best practices of managing and reporting grant revenues and expenditures, as well as distinguishing between qualified and unqualified expenditures.
  • Serve as staff resource providing support assistance to managers and staff;
  • Conduct special projects and studies;
  • Answer inquiries and complaints from the public, both in person and over the phone, providing fiscal information and explaining procedures; and
  • Perform related duties as assigned.
Ability to: operate a computer, calculator, telephone, portable radio, copying machine and cash register; understand and respond to requests for assistance both on the phone and in person from the public and other staff; prepare reports, perform mathematical calculations, count money, sort and file documents.
 
Knowledge of: Properly administering restricted funds, including grants and contracts; closeout of current awards and assistance with reporting and sub-recipient monitoring; accounting duties, standard office procedures, methods and computer equipment; fiscal record keeping, payroll, cashiering, business license, journal entries, accounts receivable, accounts payable, transient occupancy tax and billing; accounting and financial record keeping, principles, procedures and methods and their application to projects and activities; principles and practices of payroll administration including Federal and State payroll tax reporting requirements and business license processes and procedures; principles of employee training and supervision; principles and practices of municipal budget preparation and control; applicable Federal, State and local laws, codes and regulations; automated financial management and accounting systems; and techniques used in dealing with the public and customer service.
 
License: Must possess and maintain a valid California Class C Driver's License or have the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification.  A typical combination includes:
 
Education: Bachelor's degree in accounting, business administration or a related field from an accredited college or university.
 
Experience: Two (2) years of accounting experience is required. Experience in a municipal setting is highly desired. Experience
 

Additional Information

PUBLIC CONTACT:
The employee has regular and frequent contact with City employees (within the department and across department lines), elected officials as well as the public.
 
PHYSICAL REQUIREMENTS OF WORK:
The physical, mental and environmental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Physical Demands: The ability to sit for two hours at a time; lift up to 15 pounds; climb a footstool or ladder for the purposes of retrieving records; and get from one location to another in the course of doing business. Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer.
 
Mental Demands:
Employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with City staff, customers, vendors, contractors, and the public.
 
Noise Level Environment:
The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 85 decibels.

E-Verify: The City of El Monte is an E-Verify employer.  E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.

Agency
City of El Monte
Phone
(626) 580-2040
Website
http://www.ci.el-monte.ca.us/
Address
11333 Valley Boulevard

El Monte, California, 91731
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