May serve as backup for other positions within the department.

Performs other related duties as assigned.

MATERIAL AND EQUIPMENT USED:

General Office Equipment              Computer

Education and Experience:

Associate's degree or equivalent from a two-year college or technical school; and,

One to two years of progressively responsible related experience; or,

Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

None

Knowledge of:

Basic accounting techniques, policies and processes.

Record keeping, report preparation, filing methods and records management techniques.

General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment.

Applicable state, federal and local ordinances, laws, rules, and regulations and legislative issues.
Standard business arithmetic, including percentages and decimals.

Skill in:

Using tact, discretion, initiative and independent judgment within established guidelines.

Identifying and resolving office administrative situations and problems.

Researching, compiling, and summarizing a variety of informational and statistical data and materials.

Operating and routine maintenance of general office machines such as copiers, facsimile machines and telephone systems.

Using a computer and all computer applications to perform the essential and important functions of the job.

Preparing clear and concise reports, correspondence, and other written materials.

Communicating orally and in writing with staff, public, and City and governmental officials in order to give and receive information in a courteous manner.

Abilities:

Ability to learn policies and procedures, codes, ordinances and departmental operating standards in assigned department.

Ability to read and comprehend instructions, routine correspondence and memos.

Ability to learn and follow city and department policies, procedures, codes and ordinances.

Ability to understand and carry out oral and written instructions.

Ability to identify confidential material and information and maintain confidentiality of same.

Ability to establish and maintain effective working relationships with others.

Ability to communicate in English both orally and in writing at the appropriate level.

Ability to perform mathematical calculations at the appropriate level.

Ability to deal with problems involving several concrete variables in standardized situations.

While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; speak and hear; and push, pull and/or lift up to 10 pounds occasionally.

 Selection Process:
All applicants must submit clear, concise and complete information regarding their qualifications for the position.

Testing may consist of any or all of the following components, when applicable:

• Basic Office Skills/MS Word/Excel
• Written Examination: to measure job-related knowledge and abilities
• Oral Interview: to evaluate education, training and experience; communication skills; and interpersonal skills.

NOTE: Resumes will not be accepted in lieu of the application or supplemental application materials. 

Working Conditions:

Work is performed in a normal office environment with some exposure to dirt and dust and little exposure to outdoor temperatures.

The incumbent's working conditions are typically moderately quiet.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.