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City of Los angeles-SECRETARY LEGAL

8/31/2018 5:43:58 PM 462

Salary

$57,148.00 - $101,518.00 Annually

Location CITY OF LOS ANGELES, CA

CITY OF LOS ANGELES, CA

Job Type

FULL-TIME

Department

DWP - Joint

Job Number

1924 OP 2018/08/31 R

Closing date and time

9/13/2018 at 11:59 PM Pacific Time (US & Canada); Tijuana






DUTIES

ANNUAL SALARY
 
$57,148 to $71,012; $65,980 to $81,954; $68,340 to $84,898; and $96,152 to $101,518
 
NOTES:
  1. Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.
  2. Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer.
  3. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf (Download PDF reader).
A Secretary Legal performs specialized secretarial work in connection with legal matters in the City Attorney's Office at the Department of Water and Power; may act as secretary to a Chief Assistant City Attorney; may assign, review and evaluate the work of a group of employees engaged in legal secretarial work, including applying sound supervisory principles and techniques in building and maintaining an effective work force and fulfilling equal employment opportunity responsibilities.

REQUIREMENT(S)/MINIMUM QUALIFICATION(S)

Two years of full-time paid experience as a legal secretary performing litigation document preparation under the California court system's filing requirements and procedures including electronic filings.
 
PROCESS NOTES 
  1. Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met.
  2. Experience working with current legal software, document management programs, such as IManage or Soft Solutions, and Microsoft Word and Excel programs, is desired.
  3. Some positions may require a valid California driver's license prior to appointment. Candidates will be disqualified and not eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).

WHERE TO APPLY & APPLICATION DEADLINE

Applications will only be accepted on-line.  When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the "Apply" icon.On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity.
 
NOTE:
 
Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter.
 
APPLICATION DEADLINE
 
Applications must be received by THURSDAY, SEPTEMBER 13, 2018.
 
In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the advisory proofreading exercise in the following order: 1) Los Angeles City Promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applications submitted during the filing period may be kept on file in the event that additional applicants need to be tested to meet hiring needs.

SELECTION PROCESS

Examination Weight:  

Proofreading Exercise. 
 . . . . . . . . . . . . . . . . . .Advisory
Interview . . . . . . . . . . . . . . . .  . . . .  . . . . . . .100%

 
The examination will consist entirely of an evaluation of professional and personal qualifications by interview. In the interview, the following competencies may be evaluated: Attention to Detail, Responsiveness and Follow-Up, Interpersonal Skills, Written Communication, and Job Knowledge, including knowledge of: legal and court procedures and filing requirements; legal documents and forms, including their purpose, contents, and the proper manner in which they should be completed; legal terminology and software programs used to prepare a variety of litigation documentation and perform other specialized secretarial work in connection with legal matters; and other necessary skills, knowledge and abilities.
 
Additional information can be obtained by going to http://per.lacity.org/index.cfm?content=jobanalyses and clicking on Competencies under Secretary Legal.
 
Prior to the interview, applicants will be required to proofread a document and make any necessary corrections similar to what would be required as a Secretary Legal. This material will not be separately scored, but will be presented to the interview board for discussion with the candidate and for consideration in the overall evaluation of the candidate. The advisory proofreading exercise will be administered on-line. Applicants invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps on how to complete the advisory proofreading exercise. Applicants who fail to complete the advisory proofreading exercise as instructed may be disqualified. It is anticipated that the advisory proofreading exercise will be administered during the period of OCTOBER 9, 2018 TO OCTOBER 16, 2018.
 
Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles. It is anticipated that interviews will begin during the period of OCTOBER 29, 2018 TO NOVEMBER 9, 2018. 
 
NOTES:
  1. This examination is based on a validation study, and as provided by Civil Service Commission Rule 4.20, the advisory proofreading exercise will not be subject to candidate inspection.
  2. As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities.  To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf (Download PDF reader).
  3. Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.
  4. The promotional list will ordinarily be used ahead of the open competitive list.  However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding 0.25 of a point seniority credit for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.
  5. In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.
  6. A final average score of 70% or higher is required to be placed on the eligible list.
  7. In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list. 
Notice:
 
If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment.  Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position.
 
THIS EXAMINATION IS TO BE GIVEN BOTH ON AN
INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS
 
The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome.

Agency
City of Los Angeles
Phone
213-473-9311
Website
http://per.lacity.org
Address
700 East Temple Street, Room 100

Los Angeles, California, 90012
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