Under the direction of the Director of Finance, manage, control and coordinate a variety of activities related to the procurement of materials and services for the City; manage assigned warehouse operations and central stores; supervise and evaluate the performance of assigned staff.
(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change or rescind related duties and work assignments.)
Manage, control and coordinate activities related to the purchase of good and services.
Manage assigned warehouse/storekeeping operations; assure adequate levels of supplies and inventory turnover.
Plan and organize work; determine priorities and distribute workload.
Analyze a variety of management reports related to purchasing and warehousing; identify trends and problem areas; develop and implement solutions.
Plan and organize departmental goals and objectives; analyze results and explain variances to management as directed.
Develop and implement procedural changes; adopt new methods and automated systems to improve departmental efficiency and effectiveness.
Sign and approve a variety of financial documents such as purchase requisitions, payments, invoices and bid specifications; review for accuracy and compliance with established purchasing procedures.
Prepare City Council agenda items and reports regarding award of purchase contracts.
Supervise and evaluate the performance of assigned staff; interview, select and discipline employees.
Prepare and manage budgets for assigned areas of responsibility; monitor and approve major expenditures.
Assure compliance with established departmental policies, guidelines and procedures; resolve operational and administrative conflicts as needed.
Performs related duties as required.
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
Education and Experience:
Bachelor's degree in business, economics, public administration or related field or equivalent. Four (4) years of increasingly responsible experience in the procurement and warehousing of materials preferably for a government entity, including at least two (2) years in a supervisory position.
Professional principles, practices and standards of public procurement.
Warehouse management and operation.
Budget preparation and management.
Principles and practices of administration, supervision and training.
Applicable laws, codes, regulations, policies and procedures.
City organization, operations, policies and objectives.
Skill and Ability to:
Manage, coordinate and control procurement and warehousing activities.
Prepare and manage assigned budgets.
Plan, develop and implement procedures to increase productivity.
Analyze complex management reports and take appropriate action.
Communicate effectively both orally and in writing.
Read, interpret, apply and explain codes, rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Train, supervise and evaluate personnel.
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. Positions in this class normally:
Require vision (which may be corrected) to read small print.