City of Pasadena-Legal Assistant

8/1/2018 3:18:57 PM 595

Salary$27.68 - $34.57 Hourly $4,797.55 - $5,991.49 Monthly $57,570.66 - $71,897.91 Annually

$57,570.66 - $71,897.91 Annually

Location City of Pasadena, CA

City of Pasadena, CA

Job Type

Full -Time


City Attorney/City Prosecutor

Job Number


Closing date and time

8/16/2018 at 11:59 PM Pacific Time (US & Canada); Tijuana

The Pasadena City Attorney's Office is seeking a seasoned Legal Assistant with experience in Legal Defense Litigation. The ideal candidate will perform a variety of complex legal, secretarial and administrative duties of a highly responsible and confidential nature for attorneys and/or paralegals requiring considerable knowledge of legal procedures for the civil division of the City Attorney/City Prosecutor's Office. To learn more about our department click here

Now accepting ONLINE applications!

Please Note:   Applicants must present a typing certificate, at 50 net words per minute with 95% accuracy upon request. Applicants who fail to provide a valid typing certificate will not be considered further.
For information about typing certificate requirements, please click: https://ww5.cityofpasadena.net/human-resources/careers/

Essential Functions

The major responsibilities of this position are listed below. For more detailed information, please review the job description.  

  1. Prepares, finalizes and processes complex legal documents including responsive pleadings, motions, briefs and discovery; prepares, records and/or transcribes complex and confidential reports, minutes, ordinances, resolutions, proclamations, contracts, correspondence, memoranda, reports and other legal documents and materials; composes letters from notes or brief instructions; proofreads and corrects documents and pleadings for accuracy, grammar and appearance; may perform simple legal research.
  2. Communicates with Court personnel, City staff, attorneys, medical experts, expert witnesses, and others.
  3. Schedules and maintains calendars for assigned attorneys, including computing/calendaring case deadlines, calendaring court appearances, scheduling and coordinating depositions, appointments, and vacations. 
  4. Electronically files pleadings and other court forms through automated federal and state court systems; prepares copies for attorneys and judges; creates and maintains complex and confidential filing systems; opens and closes case files in case management system; prints, scans and/or archives documents, emails and records; maintains legal library; maintains files of newspaper articles relating to City business, interests and development; assists with a variety of office administrative tasks.
  5. Requests/subpoenas records, files, and other data; tracks legal service to other attorneys as assigned.
  6. May assist in training administrative employees and interns.
The following list represents the desired competencies for success in this position.
  • Ability To Work Independently-perform his/her work with little or no guidance from others.
  • Attention To Detail-manage his/her own work and the work of others to ensure that it is fit for purpose and free from error.
  • Communication Skills-communicates with economy and clarity, and remains open to feedback to improve their communication skills in the future.
  • Dependability-reliable, steady, responsible and committed in relation to everything they do for themselves and others.
  • Organization/ Planning Skills-achieves his/her goals through careful preparation and organization.
  • Time Management Ability-controls time to achieve goals. 
  • Written Communication Skills-communicates with others in written form that is clear and concise.

Qualification Guidelines

Graduation from a two-year college with an Associate's degree and at least four years of progressively responsible experience in a law office in an administrative or clerical role providing legal support; or an equivalent combination of training and experience.
Experience in a public agency is preferred.
Experience in civil defense litigation is desired.  

The examination process will consist of an evaluation of training and experience, with the most highly qualified candidates being invited to participate in a written exam and/ or interview.

There is currently one vacancy in the Civil Division of the City Attorney's Office. The resulting eligible list may be used to fill this vacancy and similar vacancies in the future.

FLSA Designation: Non-Exempt
Bargaining Unit: CONF CLERICAL

Probationary Period: 12 months

Special Requirements

Must possess a valid California Class C driver's license and comply with the City's Motor Vehicle Safety Policy during the course of employment.

Type net 50 words per minute with 95% accuracy.

City of Pasadena
(626) 744-4366
100 N. Garfield Ave., Rm S135
P. O. Box 7115 
Pasadena, California, 91109-7215