SUMMARY
Under general supervision, performs highly skilled and complex technical, clerical, secretarial and administrative support activities to internal departments, as needed.

SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.

*** TYPING CERTIFICATE REQUIRED, CLICK HERE (Download PDF reader)FOR ADDITIONAL INFORMATION.***

• General office support such as: internal and external correspondence; file; copy; arrange and/or coordinate internal and external meetings;
• Schedule monthly Board of Directors, CAC and TPAC meetings;
• Reserve captionist and sign language interpreters, reserve rooms, order products and services, such as catering;
• Plan and coordinate special meetings and other group meetings as needed;
• Transcribe and prepare meeting minutes for the Annual Membership, Community Advisory Committee, TPAC and Board of Directors meetings;
• Coordinate with staff on the compilation of items for meeting packets;
• Produce and disseminate agenda and Board Box packets;
• Coordinate and schedule locations for community meetings and act as administrative support;
• Order office supplies and kitchen supplies;
• Maintain executive files; prepare various spreadsheets;
• Assist Receptionist and other Administrative Assistants, when necessary;
• Maintain Board of Directors and agency files;
• Coordinate travel requests, including flight/hotel reservations, conference enrollments, expense reports and other related items;
• Prepare various spreadsheets, Power Point presentations and special projects; and
• Other duties as assigned.

• Office practices, procedures and equipment.
• Business letter writing and business forms.
• Proper English usage, spelling, grammar and punctuation.
• Principles and procedures of record keeping and reporting.
   

• Communication, both written and verbal.
• Organization, accuracy, and time management.
• Standard business software, including word processing, spreadsheet, and database programs (Microsoft Office programs : Word, Excel, Power Point, Outlook and Access database application).

• Carry out instructions furnished in written, oral or diagram form. 
• Establish and maintain courteous, cooperative, and effective working relationships with staff, management, Board of Directors, CAC, TPAC, Member Agencies, vendors, contractors, and others encountered in the course of work.
• Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines.
• Handle disputes and complaints in a calm, courteous, and tactful manner.
• Maintain professionalism, courtesy, and composure at all times, including in a stressful situation.
• Perform basic arithmetic computations with speed and accuracy.
• Type accurately at a speed of at least 45 net words per minute (TYPING CERTIFICATE REQUIRED AT TIME OF APPLICATION SUBMISSION). (Download PDF reader)
• Work independently and efficiently with a minimum amount of direct supervision.