This Clerical Assistant III position is assigned to Public Works Department.

THIS POSITION WILL CLOSE UPON RECEIPT OF SUFFICIENT NUMBER OF APPLICATIONS AND MAY CLOSE AT ANY TIME.  YOU ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.

To perform a variety of moderately difficult to complex clerical duties requiring considerable program knowledge, the technical evaluation of information, and the use of advanced clerical skills; and to provide lead supervision to others engaged in clerical activity as assigned.

This class is distinguished by the use of advanced clerical and basic administrative evaluation/coordination skills. It is distinguished from the lower level of Clerical Assistant II by such administrative/technical skills. Incumbents of this class typically provide primary secretarial support to a City division head.
 

Depending on assignment, duties may include, but are not limited to the following:

1. Perform moderately difficult to complex clerical duties and routine technical work; evaluate and compile information from a variety of materials, documents and records; apply knowledge of policies, procedures and applicable regulations to complete work.
2. Provide information to the public and interdepartmental personnel which requires judgment and the interpretation of technical information, laws, policies, and procedures pertinent to area of specialization.
3. Prepare, process and maintain a variety of documents including departmental payroll, personnel records, resolutions/ordinances, insurance claims, purchase requisitions, invoices, permits, library documents and reports.
4. Compose, format and type a variety of correspondence, standard forms, charts, proposals and specifications from verbal instructions or written copy; proofread for correct grammar, spelling and punctuation.
5. Sort and file a variety of materials and documents including correspondence, contract documents and client case information; maintain files or indexes; purge file system and ensure the destruction or microfilming of purged records as appropriate.
6. Receive or prepare a wide variety of documents including financial/statistical records, bills, invoices and vouchers; record inspection notes in building/development files; stamp, assemble, match, sort and tabulate data; check data and documents for completeness and accuracy.
7. Operate a variety of office machines and equipment; may operate a standard typewriter and/or word processor/computer in the preparation, processing and maintenance of documents; input, type , and tabulate routine material on computer terminals and calculating machines.
8. Greet the public by phone and in person; respond to inquiries; explain forms such as permit applications; provide appropriate information relative to departmental policies.
9. May train, supervise and review the work of temporary or permanently assigned clerical program support personnel.
10. May handle confidential information regarding controversial matters or affairs of a sensitive nature and diverse implications.
11. Provide temporary and/or vacation relief in similar occupational fields as necessary.
12. Perform related duties and responsibilities as required.

Education/Experience:  Two years of increasingly responsible experience in general office/clerical work requiring the application of policies and procedures and the composition of correspondence or routine reports.  Equivalent to completion of the twelfth grade.

Knowledge of:  Modern office procedures, methods and computer equipment; principles of business letter writing and basic report preparation; principles and procedures of record keeping; English usage, spelling, grammar and punctuation; basic mathematical principles, principles of supervision, training and performance evaluation.

Ability to:  Learn and apply the rules, regulations, policies and procedures applicable to the office, work area or department to which assigned; perform a wide variety of difficult and responsible clerical work; work independently in the absence of supervision; understand and follow oral and written instructions; establish and maintain records and files; assemble data and compile report information; type at a speed necessary for successful job performance; respond to requests and inquiries from the general public with courtesy and tact; perform arithmetic calculations quickly and accurately; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work.
 

A valid typing certificate with a net minimum speed of at least 45 wpm.

Selection Process:       
Applicants must apply online prior to the final filing date and attach a typing certificate with a net speed of 45 W.P.M.  Internet/electronic typing certificates will not be accepted. Failure to submit a typing certificate with the application by the final filing date will result in disqualification from the recruitment. Certificates must be issued and dated within six (6) months of the final date of this recruitment from a government agency, temporary employment agency, business college, or public school system, cover letters and resumes are optional.   

Applications will be screened for qualifications and appropriate background and only the most qualified will be invited to participate in the examination process.  Successful candidates must achieve a minimum passing score in each of the test components.  Applicants will be notified by mail as to the test date, time, and location. The examination process will include an Oral interview weighted at 100%.

Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the Selection Process.  Candidates who do not pass will be disqualified and removed from the eligibility list. 

Accommodation: 
Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) working days prior to the examination date.

The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.