• Performs professional-level administrative and programmatic work in such areas as budget development, financial administration and reporting, grants, purchasing, database management, contract administration, management analysis, public information, and program evaluation.
• Plans and administers highly complex department-specific programs and projects; develops and monitors program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement; directs all aspects of assigned programs, including legal and regulatory compliance to avoid substantial fines; receives, reviews, and organizes program applications; ensures that awards stay within funding limits; participates on various committees; sends award letters to program applicants; represents the City to applicants.
  
• Participates in the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.
  
• Serves as a liaison to employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
  
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs.
  
• Conducts analytical and operational studies regarding departmental and programmatic activities, including complex financial, budget, personnel, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies preliminary recommendations.
  
• May assist in the development and reporting of alternate funding sources and ensures compliance with federal, state, local, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.
  
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
  
• Confers with other management staff regarding provision of administrative and support services, including contracts, agreements and grant reporting.
  
• Maintains accurate records and files; develops storage of records and retention schedules.
  
• Assists with and coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community.
  
• Participates on a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
  
• Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations.
  
• Performs other duties as assigned.
  
   

Knowledge of:

 Principles and practices of government agency management.

• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  
• Basic project and/or program management, analytical processes, and report preparation techniques.
  
• Pograms such as, but not limited to, purchasing, finance, budgeting, human resources, and other related governmental programs.Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  
• Basic principles and practices of public administration as applied to operational unit and program administration.
  
• Research and reporting methods, techniques, and procedures.
  
• Sources of information related to a broad range of municipal programs, services, and administration.
  
• Applicable regulatory relevant to assigned area of responsibility.
  
• Public relations techniques.
  
• Basic principles and practices of contract administration, public agency budget development and administration, and sound financial management policies and procedures.
  
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  
• Record keeping principles and procedures.
  
• Modern office practices, methods, and computer equipment and applications related to the work.
  
• English usage, grammar, spelling, vocabulary, and punctuation.
  
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

•  Coordinate programmatic administrative, budgeting, and fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
  
• Conduct effective management, administrative, and operational studies.
  
• Plan, organize, and carry out assignments from management staff with minimal supervision.
  
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  
• Evaluate and develop improvements in operations, procedures, policies, or methods.
  
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
  
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
  
• Establish and maintain a variety of filing, record keeping, and tracking systems.
  
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  
• Use English effectively to communicate in person, over the telephone, and in writing.
  
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
  
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  
   Education and Experience:

Physical Demands