Definition - Under general supervision, performs a variety of complex and diverse accounting clerical duties involving financial record keeping and/or transactions including payroll, employee benefits, purchasing, inventory, accounts payable and receivable and collecting; assigns and reviews the work of other clerks; provides a variety of clerical support; and performs related duties as required.
Examples of Duties / Knowledge & Skills
Examples of Essential Duties:
Performs a variety of complex and diverse accounting clerical duties according to established accounting techniques and procedures; verify expenditures; prepare and balance daily receipts and deposits; post data to various ledgers, registers, journals and logs; assist supervisor in establishing work assignments, priorities and schedules; assigns and reviews the work of other employees performing accounting clerical work; establishes, controls and maintains files and records for accounts payable and receivable; ensure accuracy of payments; researches complex invoice and statement discrepancies; resolves problems; prepares the more difficult and complicated payroll functions; calculates payroll records; calculates taxes and benefit deductions; prepares and maintains Federal, State, and various required payroll records and reports; prints, audits and reconciles payroll checks and register; provides assistance to other accounting clerks by performing a variety of general clerical duties including typing, maintaining files and records; performs back-up duties for various clerical staff; researches and prepares specialized accounting reports and projects; sorts, audits, matches and distributes invoices and monthly statements from vendors and service providers; compares invoice to purchase order; verifies extensions, quantity received, sales tax, and freight charges; processes for appropriate approvals for payment; takes appropriate discounts; confers with vendors as necessary; prepares payments for mailing; inputs and retrieves a variety of fiscal and statistical information using a computer terminal; inputs changes to employee master files in the computer; organizes, checks and tabulates statistical and financial data; assists customers, departments, and employees by providing fiscal and licensing information, explaining procedures, accepting payments and receipting funds, and answering questions; may participate in purchasing functions; prepares and updates bid lists; participates in the disposal of surplus equipment; prepares financial reports for grant funded programs; operates various office equipment.
Minimum qualifications & Requirements
Knowledge, Skills & Abilities:
Generally accepted accounting and bookkeeping principles and procedures of public sector accounting including accounts payable and receivable, budgeting, purchasing, payroll processing, journal entries, and financial record keeping; computer systems including automated record keeping and data processing; software applications appropriate to performance of duties; modern office procedures, methods and equipment; fundamental principles and procedures of fiscal record keeping; basic arithmetic. Ability to use sound judgment in the performance of duties; learn the organization of the Housing Authority and the interrelationship between departments, Board of Commissioners, and other governmental agencies; accurately tabulate, record and balance assigned transactions; perform varied accounting clerical work; analyze and classify revenues and disbursements; prepare and maintain financial and statistical reports, files, and records; make mathematical calculations quickly and accurately; operate a typewriter, calculator, computer terminal and other office equipment; type at a speed necessary for successful job performance; understand and carry out oral and written instructions; communicate clearly and concisely, both orally and in writing; apply and explain laws, codes, regulations, policies and procedures; provide guidance and direction to assigned accounting clerks; establish and maintain effective working relationships with those contacted in the course of work; and operate personal computers and job related software; operates computer terminal and various office equipment.
Any combination of training, education and experience which demonstrates potential ability to perform the duties of the position; including a high school diploma or equivalent and three years of increasingly responsible clerical accounting and bookkeeping experience with one year of experience at the Accounting Clerk I level, utilizing modern computer accounting software applications; and supplemented by related college level course work. An Associate of Arts degree in accounting or closely related field may substitute for up to two years of the required experience.
Special Requirements: Must possess a valid California Class "C" Driver's License.
EXAMINATION Applications will be reviewed for relevant experience, education and training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the MOST QUALIFIED APPLICANTS will be invited to the testing process, which may include any combination of oral, written and/or performance examination. Applicants must pass each phase of the testing process with a rate of 70% or higher to be placed on the "Certified List". Generation of a Certified List does not mean that there are any vacant and available positions at this time. The Certified List will be available for not less than 12 consecutive calendar months.
THE EXAMINATION FOR THIS POSITION WILL OCCUR ON APRIL 7, 2020. If you are invited to the examination process, you will receive an email from firstname.lastname@example.orgNO LATER THAN FRIDAY, MARCH 27, 2020. This will be your only notice. There will be no changes to the date(s) of the examination. Should there be an overwhelming number of candidates eligible to test, at the Housing Authority's sole discretion, an additional date for this examination will be April 8, 2020.
REFERRAL PROCESS: Only applicants who have been placed on the certified eligibility list will be considered for job openings. Placement on the eligibility list is neither a guarantee of employment, nor is it an implied promise of work. All applicants referred from an eligibility list for selection interview(s) will be considered for the position; however, only the best-qualified applicant(s) may be selected.
SELECTION PROCEDURE Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.
HIRING INFORMATION: All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States.
Candidates will start at STEP 1 of an eight step salary range unless there are special exceptions in accordance with the Personnel Rules.
If you require special testing accommodations due to a physical, mental or learning disability, please call (213) 252-5400 for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority.
We are an Equal Opportunity/Affirmative Action Employer.
Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.
NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
As a condition of new and continued employment, employees in this classification must participate in mandatory direct deposit of payroll.
Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by by visiting our website at: