Under general supervision performs difficult and technical payroll accounting duties involved in the preparation and maintenance of the payroll system and performs related work as required.

Knowledge of:
English usage, spelling, grammar and punctuation; payroll accounting and recordkeeping methods, practices and procedures; general financial recordkeeping methods, practices and procedures; legal issues pertaining to payroll involving Federal and State laws; telephone and customer service techniques; computer applications as they relate to areas assigned; general office practices and procedures; recordkeeping and report preparation; business math.

Ability to:
Prepare clear and accurate payroll reports and analyses and perform difficult payroll record keeping/accounting and preparation work; work under minimal supervision and use independent judgment; make accurate mathematical calculations; operate a personal computer and use applicable software programs; operate standard office equipment and learn to operate specialized payroll scanning equipment; understand and carry out oral and written instructions; analyze and apply current Federal, State and related regulations applicable to payroll operations; establish and maintain effective relationships with those contacted in the course of work; correctly interpret and tactfully explain City payroll policies and procedures and conduct sensitive payroll related research; maintain the confidentiality of sensitive payroll/employee data; maintain computerized and manual files and records; read and write at the level required for successful job performance; prepare comprehensive written reports and routine correspondence; communicate effectively orally and in writing.

Education/Training/Experience:
Any combination of training and experience, which would provide the require knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:
 

• Graduation from high school
• Three years of experience at the Account Clerk II level or equivalent to include some payroll recordkeeping experience.

Special Requirements:

• Type accurately at the speed which permits successful job performance
• Operate adding and calculating equipment with speed and
• Must be able to work a flexible schedule to accommodate City needs.

Physical Requirements
Work is performed in an office environment and requires sitting for prolonged periods of time using a computer keyboard, scanner and screen.  The incumbent stands, walks, and may twist, reach, bend, crouch and kneel.  The Payroll Technician may also grasp, push, pull, drag and lift boxes of files and other office items weighing 30 pounds or less.  with or without an accommodation, an incumbent must be able to meet the physical requirements of the class and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed

Performs a variety of complex technical accounting tasks involved in the preparation and maintenance of accounting, budgetary and fiscal records; prepares City payroll, processes all necessary additions, deletions and changes regarding personnel actions, W-4 tax records, deductions and benefits; operates a personal computer, applicable software, scanner and standard office machines and equipment to produce and/or process a variety of materials, enter and retrieve a variety of data and produce reports; inputs payroll data into computerized payroll system using specialized scanning equipment and troubleshoots payroll runs as needed; coordinates payroll runs with Management Information Services Division and reconciles payroll runs; prepares claim vouchers for Federal and State income tax withholding; answers employee questions regarding paycheck calculations and related matters; explains City payroll policies and procedures; responds to all subpoenas involving employee payroll records; responds to all payroll verification requests; posts payroll costs into general ledger and recaps labor distribution; audits and monitors payments and invoices related to payroll matter; provides payroll related technical information and assistance to City departments; posts, assembles, tabulates and compares data; prepares letters and correspondence; may direct the work of lower level accounting personnel as assigned.