Under general supervision performs difficult and technical payroll accounting duties involved in the preparation and maintenance of the payroll system and performs related work as required.
Knowledge of: English usage, spelling, grammar and punctuation; payroll accounting and recordkeeping methods, practices and procedures; general financial recordkeeping methods, practices and procedures; legal issues pertaining to payroll involving Federal and State laws; telephone and customer service techniques; computer applications as they relate to areas assigned; general office practices and procedures; recordkeeping and report preparation; business math.
Ability to: Prepare clear and accurate payroll reports and analyses and perform difficult payroll record keeping/accounting and preparation work; work under minimal supervision and use independent judgment; make accurate mathematical calculations; operate a personal computer and use applicable software programs; operate standard office equipment and learn to operate specialized payroll scanning equipment; understand and carry out oral and written instructions; analyze and apply current Federal, State and related regulations applicable to payroll operations; establish and maintain effective relationships with those contacted in the course of work; correctly interpret and tactfully explain City payroll policies and procedures and conduct sensitive payroll related research; maintain the confidentiality of sensitive payroll/employee data; maintain computerized and manual files and records; read and write at the level required for successful job performance; prepare comprehensive written reports and routine correspondence; communicate effectively orally and in writing.
Education/Training/Experience: Any combination of training and experience, which would provide the require knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Graduation from high school
Three years of experience at the Account Clerk II level or equivalent to include some payroll recordkeeping experience.
Type accurately at the speed which permits successful job performance
Operate adding and calculating equipment with speed and
Must be able to work a flexible schedule to accommodate City needs.
Physical Requirements Work is performed in an office environment and requires sitting for prolonged periods of time using a computer keyboard, scanner and screen. The incumbent stands, walks, and may twist, reach, bend, crouch and kneel. The Payroll Technician may also grasp, push, pull, drag and lift boxes of files and other office items weighing 30 pounds or less. with or without an accommodation, an incumbent must be able to meet the physical requirements of the class and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed
Examples of Duties
Performs a variety of complex technical accounting tasks involved in the preparation and maintenance of accounting, budgetary and fiscal records; prepares City payroll, processes all necessary additions, deletions and changes regarding personnel actions, W-4 tax records, deductions and benefits; operates a personal computer, applicable software, scanner and standard office machines and equipment to produce and/or process a variety of materials, enter and retrieve a variety of data and produce reports; inputs payroll data into computerized payroll system using specialized scanning equipment and troubleshoots payroll runs as needed; coordinates payroll runs with Management Information Services Division and reconciles payroll runs; prepares claim vouchers for Federal and State income tax withholding; answers employee questions regarding paycheck calculations and related matters; explains City payroll policies and procedures; responds to all subpoenas involving employee payroll records; responds to all payroll verification requests; posts payroll costs into general ledger and recaps labor distribution; audits and monitors payments and invoices related to payroll matter; provides payroll related technical information and assistance to City departments; posts, assembles, tabulates and compares data; prepares letters and correspondence; may direct the work of lower level accounting personnel as assigned.
ASSESSMENT PROCEDURE Applicants must be specific and complete in describing qualifications for the position. BASED UPON THE INFORMATION PRESENTED ON THE APPLICATION MATERIALS, those applicants possessing the most suitable qualifications will be invited to a written examination, performance examination, oral interview and/or other assessment instrument.
Contact the Human Resources Department if you do not receive notification regarding your application by January 31, 2020.
Candidates who successfully complete the assessment process for Payroll Technician will be placed on an eligible list for this classification, which will remain in effect for at least one year or until an insufficient number of candidates remain on the list. Current City of Fullerton employees may be given preference during the testing and/or selection process.
All employment offers, including appointment offers to City of Fullerton employees, are conditional based upon the successful completion of a medical examination performed by the City's designated physician, at City expense. Medical exams are administered to assess an individual's ability to perform the physical requirements of this position. In addition, City of Fullerton employees appointed to safety sensitive classifications and all new hires will undergo a drug screen.
All new hires will be fingerprinted. Fingerprints are verified with the Department of Justice.
All appointees will serve a six month probationary period.
California Government Code §3100 – 3109 requires that all public employees are to be declared disaster service workers and shall take and subscribe to the related oath or affirmation as required.
The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
The City of Fullerton is an equal opportunity employer and does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service.
The City is committed to making its programs, services and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact the Human Resources Office at (714) 738-6361 prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.
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Visit www.cityoffullerton.com for a complete class specification program.