Depending on assignment, duties may include, but are not limited to the following:
1. Perform moderately difficult to complex clerical duties and routine technical work; evaluate and compile information from a variety of materials, documents and records; apply knowledge of policies, procedures and applicable regulations to complete work.
2. Provide information to the public and interdepartmental personnel which requires judgment and the interpretation of technical information, laws, policies, and procedures pertinent to area of specialization.
3. Prepare, process and maintain a variety of documents including departmental payroll, personnel records, resolutions/ordinances, insurance claims, purchase requisitions, invoices, permits, library documents and reports.
Representative Duties:1. Compose, format and type a variety of correspondence, standard forms, charts, proposals and specifications from verbal instructions or written copy; proofread for correct grammar, spelling and punctuation.
2. Sort and file a variety of materials and documents including correspondence, contract documents and client case information; maintain files or indexes; purge file system and ensure the destruction or microfilming of purged records as appropriate.
3. Receive or prepare a wide variety of documents including financial/statistical records, bills, invoices and vouchers; record inspection notes in building/development files; stamp, assemble, match, sort and tabulate data; check data and documents for completeness and accuracy.
4. Operate a variety of office machines and equipment; may operate a standard typewriter and/or word processor/computer in the preparation, processing and maintenance of documents; input, type , and tabulate routine material on computer terminals and calculating machines.
5. Greet the public by phone and in person; respond to inquiries; explain forms such as permit applications; provide appropriate information relative to departmental policies.
6. May train, supervise and review the work of temporary or permanently assigned clerical program support personnel.
7. May handle confidential information regarding controversial matters or affairs of a sensitive nature and diverse implications.
8. Provide temporary and/or vacation relief in similar occupational fields as necessary.
9. Perform related duties and responsibilities as required.