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Description
Under direction of the Director of Administrative Services, provides complex professional and technical support to the financial, budgeting and administrative functions of assigned programs or operations; performs related duties as required.
 

Essential Functions
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
 

• Coordinates the preparation and administration of the operating budget, the capital improvement budget, the mid-year budget review, and any amendments as required.
• Determines the accuracy and completeness of department budget calculations.
• Assists in developing budget proposals that support City goals; recommend courses of action as needed.
• Assists the Director with preparing the City's revenue projections and expenditure estimates based on current economic and historical trends.  Performs fund analysis.
• Anticipates, identifies and quantifies critical financial issues confronting departments; monitors resolution of short-term issues; participates in development of solutions to long-term issues.
• Assists in the creation of finance-related PowerPoint presentations.
• Prepares the Adopted Budget book, which includes creating budget charts and graphs.
• Monitors and reviews budget to actual revenue and expenditure data for accuracy. Identifies variances and coordinates corrective action with departments or finance staff. Prepares adjusting journal entries as needed to correct.
• Participates in the development and maintenance of internal controls for budget transactions;
• Prepares monthly, quarterly, annual, and ad hoc financial reports for the Director using Eden financial software.
• Assists in the preparation of quarterly financial status reports for the City Council. 
• Conducts surveys and research regarding financial, accounting and budgeting issues.
• Analyzes, evaluates and summarizes complex and technical financial and management records for accuracy and conformance to procedures, rules and regulations.
• Maintains financial (i.e. fixed assets) and statistical databases and prepares statistical reports.
• Keeps up to date and informed regarding California statutory items, GASB and GFOA pronouncements, which may impact the City's financial reporting.
• Assists with Accounting duties, as needed, such as year-end closing, various GL reconciliations, bank reconciliations, other financial reports and the completion of the annual audit and the City's Comprehensive Annual Financial Report (CAFR)
• Assists with Accounting software transition and future updates.
• May perform duties of the Deputy Director of Administrative Services/Finance in his/her absence.
• Other duties as assigned.

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary.  A typical way of obtaining the knowledge and abilities would be:
 
Education and Experience
Graduation from an accredited college or university with a Bachelor's degree in finance, business, accounting or related field and four (4) years of progressively responsible analytical, budget administration, accounting and finance experience.  Possession of a CPA or a Master's Degree is preferred.
 
License/Certification/Special Requirements
Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.

Knowledge, Skills, and Abilities

Knowledge of: principles and practices of governmental budgeting, accounting and public finance; capital and operating budget procedures; federal, state and local laws, rules and regulations governing public sector budget preparation;

California Department of Motor Vehicle (DMV) Pull Notice System:  An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate.  An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment:  The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to walk, sit, and talk or hear, and may stand for extended periods of time.  The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.  The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include normal color vision and the ability to adjust focus.  The noise level in the work environment is usually quiet in the office and moderately loud when outdoors.  Incumbents are occasionally exposed to outside weather conditions, traffic, dust, gas, fumes, and chemicals.      

Application Packets Must Include:  A fully completed online employment application which:  

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
• Must be specific in describing your qualifications for this position.  Failure to state all pertinent information may lead to elimination from consideration.  Stating "See Resume" is not an acceptable substitute for a completed application.

• Candidates who successfully complete all phases of the selection process will be placed on an eligibility list.  Current and future vacancies will be filled from this list.  Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.
• The City supports a Drug-Free Workplace.
• New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.
• Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process by notifying the Human Resources Office.