A COMPLETED CITY APPLICATION FORM IS REQUIRED FOR THIS RECRUITMENT.

Job Description

Under direct supervision of the City Manager, performs a wide variety of administrative and public information tasks in coordination with multiple City departments and outside public agencies.  Assists with City-wide marketing; participates in staff report review and agenda preparation; performs a wide range of special projects; coordinates assigned activities with other divisions, outside agencies, and general public.

Essential Job Duties

The following duties are essential for this position, but are not limited to, the following;

• Conducts or directs assigned projects or program activity; performs research and statistical analysis; prepares reports of findings and recommendations as to appropriate action.
• Participates in staff report review, agenda preparation, budget development and administration for assigned area of responsibility.
• Plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements.
• Coordinates grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations.
• Analyzes federal, state, and local legislative proposals for impact on assigned operations.
• Assists in gathering and disseminating information in conjunction with the City’s Community Services Liaison, which include the City website, press releases, and newsletter.
• Coordinates with outside agencies, acting as liaison to other internal staff; provides complex staff assistance to management staff.
• Attends and participates in professional group meetings; stays abreast of new developments within assigned area of responsibility; maintains awareness of federal, state and local regulations.
• Responds to and resolves difficult and sensitive citizen complaints and inquiries.

Minimum Knowledge, Skill and Ability

Knowledge of:

• Principles underlying the laws and regulations of the municipality.
• Public administrative research methods, techniques, and report presentation.
• Professional writing techniques such as English usage, spelling, grammar, and punctuation.
• Computers and office software applications.

Skill and Ability to:

• Understand City programs and resources available to resolve municipal problems.
• Communicate with customers, clients, and the public in face-to-face, one on one and groups meetings and over the phone.
• Operate standard office equipment, a personal computer, and relevant software.
• Communicate clearly and concisely, both orally and in writing.
• Research and compile information on a variety of programs and services.
• Successfully adapt in a high-volume, fast-paced working atmosphere with multiple activities.

Training and Experience:

Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities could be considered qualifying. A typical way to obtain the knowledge, skills, and abilities would be a Bachelor’s degree from an accredited college or university with major course work in public administration, business, political science, communication or a related field, and 3 years of relevant experience. Master’s degree is desirable. Municipal experience preferred

Licenses and Certificates:

Possession of a valid California driver's license is required by the date of hire.

Physical Requirements and Working Conditions:

• Requires vision (which may be corrected) to read small print.
• Performs lifting, pushing, and/or pulling which does not exceed 40 pounds.
• Subject to outside and inside environmental conditions with occasional minor discomforts from exposure to less-than-optimal temperature and air conditions
• May be required to use personal vehicle in the course of employment.
• May be subject to extended periods of walking, pushing, pulling, bending, reaching, kneeling, lifting or carrying.

Preferences:

Must have good oral and written communication skills as well as strong PC (Windows, Microsoft Office/Outlook) skills.  Extensive community relations experience and knowledge of city services, community/social services are preferred.  Experience in dealing with the public, community leaders, city officials, and dignitaries in a high volume/stressful setting preferred. Preference will be given to bilingual Spanish speakers.

How to Apply:

Interested candidates can apply for this position by submitting an application (https://www.cityofmaywood.com/employment-application) by November 12, 2019 to City Hall or Shirley.martinez@cityofmaywood.org.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate’s legal authorization to work in the United States and successfully passing a post-offer, pre-appointment medical exanimation. All new employees may be fingerprinted as part of the employment process and a criminal history check may be conducted with the Department of Justice.

The City of Maywood is an Equal Opportunity Employer and values diversity at all levels of the organization.

The Provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.