The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

• Administers and conducts EOC Operations and Emergency Management training and exercises for City staff and partners.
• Interprets and maintains up-to-date and knowledge of federal, state and local laws and regulations related to emergency management; keeps current on recent developments and trends in the Emergency Management and response disciplines.
• Conducts thorough research and produces accurate, in depth reports and emergency plans based on factual, historical and technical information.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations; updates assessments, procedures, and/or plans to ensure compliance with regulatory and funding requirements.
• Maintains the Emergency Operations Center, equipment and supplies in constant state of readiness; assists with the coordination and activation of the Emergency Operations Center (EOC) during actual disasters.
• Provides difficult and complex staff assistance to management staff; participates on and provide staff support to a variety of committees and boards; prepares and presents staff reports and other correspondence as appropriate and necessary.
• Conducts disaster and hazard analyses. Maintains and updates the City Emergency Operations Plan, Hazard Mitigation Plan, and other related disaster response plans.
• Develops, coordinates, and conducts training of staff in emergency preparedness, response, and recovery practices. Assesses citywide training needs and develops/arranges training programs.
• Coordinate and teach EOC operations training, Standardize Emergency Management System (SEMS), and National Incident Management System (NIMS) training to City personnel, volunteers, and other agencies to remain in compliance with state and federal requirements.
• Performs the full range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals, and objectives of the City; oversees or performs the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepares presentation materials and background documentation; monitors project success using appropriate tracking and feedback systems.
• Oversees and participates in the design, production, and distribution of a variety of promotional, marketing, outreach, and information materials, communications, and presentations; creates press releases; serve as media contact for assigned programs.
• Performs the full range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensure work is performed in compliance with contracts and agreements.
• Administers, writes, and prepares assigned grants; manage and track authorized grant expenditures.
• Ensures that assigned program/project activities and services comply with relevant federal, state, and local laws, policies, and regulations.
• Participates in the budget development process and budget monitoring activities for assigned areas of responsibility; coordinate, forecast, research, prepare, and present assigned operating and capital budget submission; reviews and analyzes budget requests and budget changes; makes recommendations and obtains final approval for changes; create data tracking and reporting systems; authorizes expenditures based on funding availability; monitors monthly status; communicates financial status with management staff.
• Supports cost recovery efforts during declared disasters. Coordinates with FEMA, Cal OES representatives and prepares and submits required documents; supports administration of emergency services grants.
• Analyzes, accounts for, and audits grant monies received by assigned program area; serves as liaison between the area of assignment and grantors; processes requests for funds; ensures funds are expended in accordance with grant requirements and restrictions; prepares and processes documentation to ensure grant monies are received and grants are closed-out with granting agencies upon completion.
• Provides assistance in resolving politically sensitive, highly sensitive, difficult, and complex operational and administration problems; acts as the City's representative and liaison with various federal, state and local public agencies and with business, professional and community organizations.
• May select, train, motivate and evaluate assigned staff; provide or coordinate staff training; prepare performance evaluations; work with employees to correct deficiencies; recommend and implement discipline and termination procedures.
• May direct, coordinate, and review the work plan for assigned staff; identify and resolve problems; assign work activities and projects; monitor work flow; review and evaluate work products, methods and procedures.
• Plans, prioritizes and coordinates work plans for assigned programs; meets with appropriate staff and/or consultants to identify and resolve problems; evaluates work products, methods and procedures.
• Analyzes and synthesizes information quickly, works independently, and manages time and projects appropriately.
• Develops and maintains productive and positive relationships with the network of officials from cities, county agencies, school districts and special districts.
• Performs related duties as required.

Candidates must possess at least two years of increasingly responsible journey level professional administrative and management analysis experience preferably within a local government environment supplemented by a Bachelor's degree from an accredited college or university with major course work in emergency management, public administration, business administration, or a field related to area of assignment. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
 
Demonstrate knowledge of principles and practices of emergency management or public administration; organization and operation of municipal government; municipal government functions specifically related to program area; operational characteristics, services, and activities of assigned significant program area; advanced principles and practices of program development and administration; advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; principles and practices of contract negotiation, preparation, and monitoring; principles and applications of critical thinking and analysis; techniques and formula for administrative, financial, and comparative analysis; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in area of assignment; advanced principles and practices of budget preparation and administration and grant application and administration principles and practices; finance and accounting systems; principles of business letter writing; federal, state, and local government organizations; pertinent federal, state, and local laws, codes, and regulations; principles of lead supervision and training may be required for some position; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; principles, trends, methods, and techniques used in customer service, public relations, public information, and program education and promotion; English usage, spelling, grammar, and punctuation.
 
Possess the ability to plan, organize, direct, coordinate, and evaluate significant programs, projects, events, or technical area; oversee and participate in the development and administration of program goals, objectives, and procedures; independently perform the full range of complex and difficult professional analytical, programmatic and administrative duties involving the use of independent judgment and personal initiative; collect, evaluate, and interpret varied information and data; research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues; analyze complex problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; develop recommendations for problematic areas and implement and monitor changes; prepare clear and concise technical, administrative, and financial reports; prepare clear, accurate, and concise tables, schedules, summaries, and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems; research, negotiate, manage, and monitor contracts and agreements; understand the organization and operation of the City, assigned program, and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations; properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies; identify and respond to community and organizational issues, concerns, and needs; coordinate multiple projects and meet critical deadlines; organize and prioritize time-lines and project schedules in an effective and timely manner; plan, schedule, and review the work and performance of volunteers and subordinates may be required for some positions; participate in the preparation and administration of budgets; operate and use modern office equipment including a computer and various software packages; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

Possess a valid California Class C driver's license.

Possess or the ability to obtain the following certifications within twelve (6) months of hire: ICS 100, 200, 300, 400, 700, 800