City of Anaheim-Part Time Office Specialist I - Convention Center
10/15/2019 6:37:48 PM 643
Salary
$17.01 - $21.71 Hourly
Location City of Anaheim, CA
City of Anaheim, CA
Job Type
Part Time
Department
Convention, Sports & Entertainment
Job Number
2019-00273
Closing date and time
Continuous
- Description
The Anaheim Convention Center (ACC) is seeking an organized and detailed oriented Part Time Office Specialist I to support our Facility Services division and other office staff. This position will primarily assist with maintaining records of staff attendance and absences. As well as assisting office staff in scheduling appointments, preparing letters and other clerical tasks.
An ideal candidate will:- be detailed oriented.
- be organized and have the ability to prioritize tasks.
- have excellent written and oral communication skills.
- have experience with data entry and Microsoft Office (Word, Excel, Outlook, etc.)
- have experience with timekeeping software (ABI or similar).
- have experience working in a convention center or similar event venue.
The ACC reigns as the largest exhibit facility on the West Coast, having hosted such large, well-attended events as the Winter NAMM Show, Disney's D23 Expo and Citrix Synergy. Originally opened in 1967, the ACC currently spans 53 acres and offers 1.6 million square feet of functional space and dynamic features. The ACC completed its seventh expansion in Fall of 2017, providing an additional 200,000 square feet of flexible meeting space to our guests.
This is a part-time position usually averaging 30 hours per week. A minimum number of hours is not guaranteed.- Essential Functions
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.Maintain radio communication with field personnel.Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.Utilize modern office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.Compose routine correspondence.Proofread materials for clerical accuracy and spelling.Copy, collate, staple and otherwise bind a variety of materials.File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.Transcribe audio of dictated correspondence, reports, interviews, legal documents, lists and related materials using modern office equipment and computer software.Receive, open, date stamp and distribute incoming mail and processes outgoing mail.Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.Make routine mathematical calculations.Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.Perform related duties and responsibilities as required.- Qualifications
- Experience: Performing clerical work is desirable.Knowledge of: Modern office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs; English usage, spelling, grammar and punctuation; basic math; basic record keeping methods.Ability to: Learn the functions of the position; keyboard at a net corrected speed of 40 words per minute from clear copy; effectively answer and process telephone calls; understand and carry out oral and written instructions; maintain confidentiality; handle multiple priorities, organize workload, and meet strict deadlines; establish and maintain effective working relationships with those contacted in the course of work; maintain professionalism, courtesy, and composure at all times, including stressful situations. For public contact positions, incumbents must have the ability to interact with a wide variety of clientele while retaining a professional work environment.
- Supplemental Information
- This is a part-time position usually averaging 30 hours per week. A minimum number of hours is not guaranteed.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Monday, October 28, 2019 at 5:00PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The selection process will consist of a minimum of an assessment and oral interview.
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.
Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
Equal Opportunity Employer
- Agency
- City of Anaheim
- Phone
- 714-765-5111
- Website
- http://www.anaheim.net/jobs
- Address
- 201 S. Anaheim Blvd., Suite 501
Anaheim, California, 92805
图片翻摄自网路，版权归原作者所有。如有侵权请联系我们，我们将及时处理。