The ideal candidate will possess the abilities to perform the following essential duties:
 

• Answer and screen calls, welcome visitors and respond to requests for information.
• Compose, review, and edit routine correspondence, memos, letters, staff reports, and other communications as needed.
• Manage or assist with department and/or division budget creation and financial processes.
• Plan, coordinate and participate in various administrative functions.
• Attend evening meetings and functions as required.
• Make appointments and arrange travel, conferences and overall schedules for management staff.
• Initiate, organize and maintain a variety of files and records related to routine processes, special projects, budget, operations, payroll, and update resource materials.
• Research, compile, and analyze data for special projects and various reports.
• Conduct legislative analysis on local, state and federal laws pertaining to the organization.
• Effectively manage multiple priorities and projects.
• May serve as secretary to a board or commission; prepare agenda and assemble background materials and take minutes of meetings.
• May supervise, train and evaluate subordinates.
• May be required to serve as support for the Senior Executive Assistant(s).
• Perform related duties as assigned.

Knowledge of:

Zone B and C

• Office support practices; customer service techniques; safety procedures and practices; time management; conflict resolution; communications and public relations practices.

• Supervisory techniques; leadership techniques; work organization planning methods.

• Use of personal computer/laptop; keyboarding (data entry speed and accuracy); mathematical computations.
• May require transcription or dictation skills and may require operating a vehicle.
• Proficiency in designated second language is desirable.

• Proficiency in specialized software programs is desired.

• Analyze and solve problems; research and interpret data; interpret standards and practices; track records and use time management techniques; manage projects; delegate tasks; demonstrate effective leadership skills.
• May be required to give effective oral and public presentations; initiate and complete performance evaluations; write reports; recommend and implement disciplinary actions; comply with required regulations.

• Two (2)  years of related administrative support experience to duties for Salary Zone B and five (5) years of related administrative support experience to duties for Salary Zone C.
• Supervisory and public contact experience.
• Proficiency with computer, internet, Microsoft Office Suite and related software.
• Strong time management and organizational skills.
• Ability to effectively manage multiple priorities.
• Excellent verbal and written communication skills.
• Demonstrate ability to work well with others in a team environment.
• High level of professionalism and confidentiality is required.

• Supervisory and managerial training.

• A high school diploma or G.E.D. certificate. 
• Must possess a valid Class C California Driver's License throughout the course of employment.  
• Type at a speed of not less than 50 net words per minute (nwpm).
• Bilingual in Spanish and experience in making travel arrangements and event planning is particularly desirable.

1. Your name.  Name of the issuing agency.  Agencies acceptable are a government agency, a temporary employment agency, a business college, an adult school, or a public school system. (Online certificates not acceptable)
2. The date of your test.  The test must be dated within one year of the final filing date of this recruitment.
3. Gross typing speed, errors and net typing speed of the test.  The minimum net typing requirements for this position are stated on the job announcement.