Management Assistant
City Manager's Office

Part-Time - 24 hours per week
Monday – Thursday 12:00 p.m. to 6:00 p.m.
 

Applications will be accepted until October 14, 2019 or until a sufficient number of qualified applications have been received. The first review of applications will be October 8, 2019. Applicants are encouraged to apply early. Applicants who apply after the first review date are not guaranteed to be considered for this recruitment. This recruitment may close at any time after October 8, 2019.
 

Under general supervision, provides primary support for a department or division, performing a wide range of secretarial and clerical work; and performs other related duties as required.

 

This is the entry/intermediate-level class in the Management Analyst series. This class performs the more routine analytical work that requires a minimum of previous administrative experience.

Employees in this class assist higher-level management or supervisory staff in various management tasks and projects covering a range of issues. A Management Assistant reports to a department head or other management staff. 

 

 

Assists management in the following areas: basic research, studies, surveys, and data gathering; implementation of policies, procedures, and practices; monitoring and coordination of the daily operation of assigned project; planning and administering City events and special projects; processing of department invoices and purchase orders; responding to departmental and residents' inquiries; monitoring of contract compliance; may manage small to intermediate scale projects in complexity and may serve as staff liaison to Commissions and Committees.
 
Other duties include, but are not limited to: Managing employee emergency contact list, provide customer assistance to residents and general public in the City Manager's and City Clerk's Office, answer phone lines and provide quality customer service for the City Manager and City Clerk, prepare and process invoice for city phones, internet, and modem accounts, prepare and process information technology invoices for all city departments, manage and post agenda items for City Clerk's office to the city website, sort and distribute mail for city hall, and maintain and update a customer care tracker for councilmembers

Non-exempt

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Graduation from accredited college or university with a bachelor's degree in public administration or policy, political science or a related field. At least one-year of increasingly complex analytical or administrative experience with a governmental agency, preferably within a municipal setting is desirable. 

 

Ability to read, write and understand English language documents; to communicate effectively with customers, department personnel, supervisor, and the general public verbally and in writing; proficiency with Microsoft Office programs, specifically Outlook, Word, and Excel. 

 

Communicate effectively both verbally and in writing; work with minimal supervision; understand, interpret and apply related concepts; independently complete a variety of assignments.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment.

Possession of a valid Class "C" California Driver's License.