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City of Montebello- ADMINISTRATIVE SECRETARY

9/27/2019 6:26:43 PM 35

Salary$17.52 - $22.36 Hourly $3,036.00 - $3,875.00 Monthly $36,432.00 - $46,500.00 Annually

$36,432.00 - $46,500.00 Annually

Location 1600 W. Beverly Blvd., Montebello, CA

Montebello, CA

Job Type

Full Time

Department

Parks & Recreation Department

Job Number

Admin Sec -2019

Closing date and time

10/10/2019 at 12:00 PM Pacific Time (US & Canada); Tijuana




Job

SALARY RANGE INCREASES
A four (4%) percent pay increase is scheduled for January 1, 2020
A four (4%) percent pay increase is scheduled for January 1, 2021


REQUIRED APPLICATION MATERIALS
Along with your on-line City application, the following materials are required:
  • Please attach a current Resume that describes your qualifications and scope of responsibilities.
 
Job Summary

Under general direction to perform a variety of difficult confidential, secretarial, office, and administrative support work for a City Department Director or the City Manager; to coordinate the office support work for an assigned Department; to provide information to the public and other City employees on the functions, policies, and administrative procedures of the Department; and to perform related work as required.

This is a specialized class for positions which provide general office support coordination for an assigned City Department, as well as performing a variety of difficult secretarial and administrative support assignments for a Department Head or the City Manager.   The current vacancy is in the City's Parks and Recreation Department.

Please Note:
This recruitment will be used to fill the Administrative Secretary vacancy in the City's Parks & Recreation Department.  However, the applications received during this recruitment may be also be considered to fill Administrative Secretary vacancies that may occur in other City departments.

Examples of Duties / Knowledge & Skills

Performs difficult confidential, secretarial, office, and administrative support assignments for a Department Head or the City Administrator; establishes and maintains filing systems; coordinates processing of employee evaluations and personnel action forms; provides work coordination for Department office support functions; organizes information and assists with the preparation and distribution of reports; may take minutes and maintain records of Department staff meetings and public meetings of elected and appointed officials; answers the telephone and receives office visitors providing a variety of information about the policies and services of the assigned Department; responds to citizen complaints or refers persons to other appropriate City personnel; maintains appointment calendars and makes travel arrangements for Department staff; assists with the preparation and monitoring of the Department budget; coordinates submission of Department time cards, office equipment and supply requests to City accounting; reviews and prioritizes Department mail and refers some items to other departments; assists with studies, projects, surveys, and special events planning; may perform some Deputy City Clerk functions; may assist with investment and City Treasurer functions; may perform some notarial acts; operates office equipment, including standard office software programs.

Minimum qualifications & Requirements

Education and Experience:


Any combination of training and experience which would provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be Graduation from high school or G.E.D. is desirable, including or supplemented by course work in office skills and secretarial and business practices.  At least four (4) years of broad and extensive office assistance, secretarial, and administrative support work experience, preferably including some experience working with a local government agency.

Supplemental information

Knowledge of:

  • Department policies, rules, and regulations where assigned.
  • Modern office methods, procedures, and equipment.
  • Account and statistical recordkeeping.
  • Basic mathematics.
  • Correct English usage, spelling, grammar, and punctuation.
  • Word processing and other computer programs.
Ability to:
  •  Perform a full range of secretarial, advanced clerical, and routine administrative and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative.
  • Interpret and apply Department rules, laws, and policies while carrying out a variety of administrative support and difficult office assistance .
  • Provide coordination for Department office support functions.
  • Organize and maintain complex filing and recordkeeping systems.
  • Prepare and maintain a variety of records and reports.
  • Perform financial and statistical recordkeeping.
  • Type at a speed necessary for successful job performance.
  • Ability to use a standard PC with word processing and spreadsheet capabilities and related office equipment to accomplish required tasks.
  • Compose correspondence both independently and from rough draft.
  • Effectively represent the Department with concerned individuals, organizations, and other public agencies.
  • Establish and maintain cooperative working relationships.
  • Communicate effectively orally and in writing.

Agency
City of Montebello
Phone
323-887-1377
Website
http://www.cityofmontebello.com
Address
1600 W. Beverly Blvd.

Montebello, California, 90640
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