The City of Buena Park is looking for a Mailroom Assistant to join our "small but mighty" Human Resources Department which prides itself on exceptional service. The ideal candidate must be multi-tasked oriented, be friendly and outgoing with strong customer service skills. A friendly disposition is a must as frequent interaction with various departments is required. APPLY NOW!
This part-time position works approximately 15-20 hours per week and requires the availability to work Monday through Thursday.
Under the general supervision, organizes, prepares, weighs, and distributes internal and external mail; makes copies; binds and cuts items; orders and replaces paper and meter supplies; and does related work as required.
DISTINGUISHING CHARACTERISTICS This is a part-time, non–benefited, position working 10-20 hours per week. This position provides an opportunity for incumbents with an interest in pursuing a career in municipal government to learn about municipal government functions and gain experience by completing tasks and special assignments related to the program area.
ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Operates and maintains reprographic machines and related print shop and mailing equipment.
Provides general clerical support for the department.
Performs receptionist, clerical, customer service, and records management duties.
Types, processes, distributes, and files confidential documents.
Assists with special projects.
Makes copies of various items as needed for all departments.
Binds and cuts print stock items for all departments.
Orders and replaces paper and metering supplies.
Organizes and distributes internal and external mail.
Weighs and stamps external mail with appropriate postage.
Adds funds to mail meter.
Makes tabs for various books.
Stuffs mass mailers for requesting departments.
Knowledge of: Basic operation of reprographics and mail room equipment; mail routing and distribution procedures; postal rates and metering requirements; photocopying, binding, and cutting procedures; office administration practices and procedures; correct English usage, including spelling, grammar and punctuation; record keeping and filing techniques; effective customer service techniques.
Ability to: Accurately organize, sort, and prepare inbound and outbound mail for delivery purposes; operate postal scale and meter; organize and complete copy and print shop orders; follow instructions; lift and carry heavy objects up to 50 pounds safely; organize and maintain office records and specialized files; communicate effectively, both orally and in writing; operate and maintain office, reprographics, and postal metering equipment; maintain the confidentiality of sensitive personnel matters and documents; establish and maintain effective working relationships with staff, management, and the general public.
PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands While performing the duties of this class, employees are frequently required to sit, stand and walk; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms above and below shoulder level. Employees occasionally lift and move records and documents weighing up to 20 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with staff, management, vendors, contractors, the public, and others encountered in the course of work.
WORK ENVIRONMENT Employees typically work in office conditions, and the noise level is usually quiet, at or below 85 decibels levels.
High School graduation or G.E.D. equivalent AND six months of clerical and public contact experience is required. Experience in the operation of reprographics equipment to include some experience in the operation of mailroom equipment is highly desirable.
APPLICANT INFORMATION/EXAM WEIGHT
QUALIFYING WRITTEN EXAM IS TENTATIVELY SCHEDULEDFOR TUESDAY, SEPTEMBER 24, 2019
ORAL INTERVIEWS TENTATIVELY SCHEDULED FOR THE WEEK OF OCTOBER 7, 2019
Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at www.buenapark.com/hr as soon as possible. Applications may be accompanied by a resume describing experience, education and training in relation to the requirements of the position, however resumes will not be accepted in lieu of a City employment application.
All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include, but is not limited to oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. The list is valid for up to one year, unless exhausted sooner.
The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.
The City of Buena Park Alcohol and Drug Abuse Policy requires that all applicants undergo drug and alcohol testing prior to employment.