City of South Pasadena-Public Works Operations Manager

8/27/2019 12:36:09 AM 217

Salary$6,612.00 - $8,860.00 Monthly $79,344.00 - $106,320.00 Annually

$79,344.00 - $106,320.00 Annually

Location Public Works Service Facility - 825 Mission Street, South Pasadena, CA

South Pasadena, CA

Job Type

Full Time


Public Works

Job Number


Closing date and time

9/23/2019 at 6:00 PM Pacific Time (US & Canada); Tijuana

Essential Functions

The City of South Pasadena is recruiting to fill a full-time Public Works Operations Manager position. Under the direction of the Deputy Public Works Director, manages the Operations Section  of the Public Works Department including Streets, Parks, Facilities; serves as Contract Administrator and Facilities/Property Manager overseeing all contracts and repairs for City facilities and properties; provides highly responsible administrative support to the Deputy Public Works Director; may serve as Acting Deputy Public Works Director during absences, as assigned; and performs other related duties as required. 
This single-incumbent managerial class serves as a section-manager with specific responsibility for Public Works Field Operations related functions to include Streets, Parks, and Facilities, as well as contract and facility/property management responsibilities.  The position reports directly to the Deputy Public Works Director.  This class is designated as "at-will" and is exempt from the classified service; the incumbent shall serve at the pleasure of the City Manager. This classification is distinguished from the Deputy Public Works Director in that the higher level class has overall responsibility for the division's operations.  An employee in this class exercises supervision over multiple functions through assigned supervisors, and exercises responsible discretion and independent judgment in the performance of assigned duties, based on significant experience and training in municipal public works field operations.            
Examples of Essential Duties:
The duties listed below are examples of the work typically performed by employees in this class. An employee may perform other related and emergency duties as required. An employee may perform various duties including, but not limited to:
Plans, organizes, staffs, directs, and controls various divisional maintenance services involving service and repair of streets, sewer lines, storm drains, and related capital improvements; signals, lights, parkway trees and other landscaped and yard areas; and buildings and related facilities/ properties.
Directs the removal of debris from rights-of-way, street cleaning, and maintenance of pavement markings and motorized equipment.
Evaluates community maintenance needs and recommends programs or action plans to meet these needs.
Prepares the Public Works Operations Section budget and controls expenditures; coordinates inventory and supply procedures; forecasts future requirements for personnel, supplies, services, and equipment.
Recommends maintenance programs; establishes standards of performance and quality control of work/projects; analyzes productive output in order to disclose areas needing improvement.
Makes periodic inspections of work in progress and upon completion to include work performed by employees and contractors.
Prepares staff reports for various commissions and the City Council.
Serves as Contract Administrator in the administration of service contracts associated with assigned areas of responsibility, including, but not limited to, maintenance of traffic signals and safety lighting, street striping, landscape and building maintenance agreements.
Maintains complete and accurate inventory of all Public Works service contracts, and ensures contractors meet all requirements and fulfill contract terms; performs and oversees the inspection of contracted services; monitors contract expiration dates and ensures timely renewals and/or bid processes.  
Prepares requests for proposals (RFP's) and evaluates bids; recommends selection of vendors to provide contracted services.
Serves as Property/Facilities Manager for the City; prepares and maintains an accurate inventory of all  City properties/facilities; maintains complete and accurate records of property agreements including lease and rental agreements; receives, deposits, and maintains accurate records of lease /rental payments; ensures all contract terms are adhered to; performs and/or contracts for all necessary maintenance and repairs as required for the City's facilities and real property; maintains records of service and/or maintenance per facility/property.     
Prepares various reports and correspondence; maintains records on the status of operations.  
Attends meetings and represents the Operations Section; provides information to and consults with the public.  
Serves on primary emergency response team in case of emergency or disaster in a position assigned by the City Emergency Plan.
Reads and interprets plans, specs, drawings and blueprints.
Interviews and makes hiring recommendations; supervises, trains, and evaluates personnel; enforces rules and regulations; reviews and approves time cards and employees time off slips; evaluates the performance of subordinates; and participates in disciplinary actions. 
Determines maintenance schedule and work methods; instructs subordinates in work methods and safety procedures; troubleshoots difficult or unusual problems; and inspects completed work.
Assumes the duties of the Deputy Public Works Director in his/her absence, as assigned.
Performs related duties as required.

FLSA Status

Qualification Guidelines

A minimum of five years of progressively responsible experience in public works operations,  including two years of supervisory experience, preferably in the public sector; and the completion of an Associate's Degree from an accredited college or university in Business or Public Administration, Construction, Contract Administration, or a related field.  Any combination of training and/or experience that could likely provide the desired knowledge and abilities is qualifying . A Bachelor's degree is highly desirable, as well as experience in contract, facilities, and property management.
Knowledge of:
Principles and practices of Public Works management; principles of administration, organization and operation; principles and practices of contract administration and property/facilities management;  principles of supervision and training; office practices and procedures; general record keeping practices; budget preparation and control; methods, materials, tools, and equipment used in the maintenance and improvement of public works projects including streets, sanitation sewers, and storm drains; safety and safe work practices; organization and management of a comprehensive maintenance program for public works, municipal parks, buildings, grounds and facilities; maintenance needs of park buildings, grounds and all City public facilities/properties; interpersonal skills using tact, patience and courtesy; proper operation and care of maintenance equipment and machines; requirements of maintaining streets in a safe, clean and orderly condition; City organization, operations, policies and objectives; applicable laws, codes, regulations, policies and procedures; operation of computer software and hardware.
Ability to:
Efficiently and effectively manage  subordinates assigned to the section;  estimate costs, and develop and implement a budget for the assigned area of responsibility; maintain accurate records; perform effective contract and property/facilities management responsibilities; supervise and direct day-to-day activity of assigned personnel; read and interpret engineering plans and specifications; effectively communicate verbally and in writing; establish and maintain effective working relationships with others; coordinate and supervise street, parks, building maintenance operations and activities in a City; analyze all maintenance needs and recommend appropriate programs and services, including hazardous material handling; prioritize, schedule, assign, monitor and review work; meet schedules and time lines; work independently with little direction; analyze situations accurately and adopt an effective course of action; train, supervise and evaluate personnel; operate equipment and machines used in all maintenance operations and activities; observe legal and defensive driving practices; enforce and comply with all safety standards and requirements; utilize computers and related software.

Working Conditions & Physical Demands

Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to exert light to moderate physical effort, and exert sufficient force to lift, carry, push, pull, or otherwise move objects up to 25 pounds.  Ability to remain in a sitting/standing position for extended periods of time.  Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment.  Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal.
May occasionally perform strenuous physical work, combined with bending, twisting, working above ground or on irregular surfaces. May occasionally be exposed to unpleasant elements such as dust, fumes and odors, dampness, noise levels, or outside weather conditions. 

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is primarily a desk job, with some required field work requiring travel to various locations.    
Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting.  The position also requires repetitive hand movement and fine coordination in preparing reports using a computer keyboard.  Additionally, the position requires both near and far vision in reading written reports and work related documents.  Acute hearing is required when providing phone and personal service.   The nature of the work also requires the incumbent to drive motorized vehicles.  Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

Special Requirements

Special Requirements:
This position is required to be on call and/or standby.
Possession of a valid California Class "C" driver's license and a satisfactory driving record.

South Pasadena, City of (CA)
1414 Mission St.

South Pasadena, California, 91030