•  Performs administrative work related to employee benefits programs   that include plans such as retirement, health, life, dental, vision and;  reconciles benefit invoices.
• Interprets and applies Federal, State, and local laws and regulations concerning human resources programs.
•  Receives and screens visitors, telephone calls, and emails, providing a high level of customer service to both external and internal customers;  provides information to District staff, other organizations, and the public.
•  Provides general administrative support to the administrative staff, including preparing correspondence, memoranda, and reports.
•  Establishes and maintains employee personnel and benefits files and seasonal employee files.
• Organizes and maintains various administrative, confidential, reference, and follow-up files; purges files as required.
•  Observes and complies with all District and mandated safety rules, regulations, and protocols.
•  Audits, balances, and reconciles ledgers, journals, accounting records and reports with control figures, examines accounts, researches discrepancies and posts correcting entries; reconciles bank statements.
•  Participates in a variety of accounting activities, including accounts payable, accounts receivable, payroll and the preparation of  departmental reports, audit of bills and invoices, and preparation of deposits.
• Processes employee payroll; enters timesheet data into software programs; identifies problems or issues and resolves with employee or supervisor as necessary to ensure accurate payroll.
•  Prints checks; totals and balances accounts.
• Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special  financial, accounting and statistical reports; generates reports by  computer and balances them appropriately.
•  Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial,  and other related electronic information systems.
•  Generates and assists in the preparation of monthly, quarterly, and year- end financial, summary and technical reports.
•  Assists customers, departments, and employees by providing answers  and information regarding account information, discrepancies, and  general accounting procedures; researches issues; and updates related  files and departments on action items.
•  Performs other duties as assigned

• Participates in the recruitment and testing of employees including preparing advertisements and recruitment job flyers, assisting in coordinating recruitment processes, and scheduling and coordinating written performance tests and interviews; advertises and posts job bulletins; assists in proctoring examinations; constructs rating notebooks; prepares rater confirmation materials.
• Coordinates background check process for new hires; processes pre employment physical examination paperwork.
•  Answers questions regarding open positions; responds to requests for employment verification; receives and monitors employee garnishments.
•  Administers I-9 program, including issuing forms to new employees, verifying eligibility of employment, completing and signing off on forms,  and maintaining accurate files.
•  Conducts and coordinates orientations for newly hired employees and answers employee questions regarding benefits, open enrollment periods, and other information regarding employee benefits.
• Responds to employee and retiree questions and complaints, and may interface with medical insurance providers and insurance representatives.
• Processes Personnel Action Forms (PAF's) involving terminations, resignations, promotions, and retirements; completes and submits unemployment insurance claims.
• Participates in human resources projects and programs including health fair, training programs, open enrollment, and related events; coordinates meetings, workshops, special events and related program services and activities with other agencies and District departments.

Minimum Qualifications:

• Basic principles and practices of the human resources function in a public agency setting.
•  Policies and procedures related to recruitment, selection, classification, compensation, and benefits administration.
• Methods, techniques, and practices of data collection and report writing.
• Applicable Federal, State, and local laws, regulatory codes, ordinances,  and procedures relevant to assigned area of responsibility.
•  Record-keeping principles and procedures.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
•  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
•  Principles and practices of data collection and report preparation.
• Principles and procedures of financial record keeping and reporting.
• Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
• Business arithmetic and basic financial and statistical techniques.
• Record-keeping principles and procedures.
• District and mandated safety rules, regulations, and protocols.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed

• Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework in human resources management, business or public administration, or a related field; and, two (2) years of specialized human resources program technical support experience in a public agency setting. In addition specialized bookkeeping or accounting training and two (2) years of para-professional accounting experience

• Interpret, apply, and explain policies, procedures, and practices of human resources administration.
•  Review human resources documents for completeness and accuracy.
•  Administer effective recruitment, testing, and selection practices.
• Review and reconcile employee benefit records.
• Perform detailed human resources office support work accurately and in a timely manner.
• Maintain confidentiality of sensitive personal information of applicants,employees, former employees, and other matters affecting employee relations.
• Make accurate arithmetic and statistical computations.
• Establish and maintain a variety of confidential filing, record-keeping,  and tracking systems.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general  policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work asks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Prepare a variety of financial data and supporting reports.
• Maintain accurate and current financial records.
• Assist in the preparation clear and concise financial transaction documents.
• Make thorough and accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize own work, set priorities, and meet critical time deadlines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.