City of West Covina-Human Resources/Finance Assistant

8/14/2019 12:30:13 AM 151

Salary$26.00 - $32.50 Hourly $54,080.00 - $67,600.00 Annually

$54,080.00 - $67,600.00 Annually

Location 1145 N Azusa Canyon Rd, West Covina, CA

West Covina, CA

Job Type

Full Time



Job Number

HR-Finance Asst

Closing date and time

9/6/2019 at 3:00 PM Pacific Time (US & Canada); Tijuana

Basic Functions:
Under general supervision, performs a variety of office administrative human resources support functions, including assisting with recruitment and testing, salary administration, insurance and benefit programs, and employee training and orientation; prepares, reviews, and distributes human resources information systems records; provides responsible technical and clerical support to the Office Manager; assists in completing various human resources studies and reports; and performs related work as required. Also performs a variety of specialized, para-professional accounting work in connection with the preparation, review, and maintenance of financial and statistical records; verifies, posts and records a variety of financial transactions; generates reports; and performs related work as required.
The Human Resources – Finance position is a Fair Labor Standards Act non-exempt position that is supervised by the Office Manager and works closely with the Administrative Assistant and Customer Service Representative I.
Class Characteristics:
This class is responsible for performing the full range of technical work in the following areas: recruitment, testing, and selection, and employee training and orientation, in addition to performing a variety of record- keeping, administrative, and technical support activities as well as accounting related functions. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Examples of Duties / Knowledge & Skills

Routine Duties:
  •  Performs administrative work related to employee benefits programs   that include plans such as retirement, health, life, dental, vision and;  reconciles benefit invoices.
  • Interprets and applies Federal, State, and local laws and regulations concerning human resources programs.
  •  Receives and screens visitors, telephone calls, and emails, providing a high level of customer service to both external and internal customers;  provides information to District staff, other organizations, and the public.
  •  Provides general administrative support to the administrative staff, including preparing correspondence, memoranda, and reports.
  •  Establishes and maintains employee personnel and benefits files and seasonal employee files.
  • Organizes and maintains various administrative, confidential, reference, and follow-up files; purges files as required.
  •  Observes and complies with all District and mandated safety rules, regulations, and protocols.
  •  Audits, balances, and reconciles ledgers, journals, accounting records and reports with control figures, examines accounts, researches discrepancies and posts correcting entries; reconciles bank statements.
  •  Participates in a variety of accounting activities, including accounts payable, accounts receivable, payroll and the preparation of  departmental reports, audit of bills and invoices, and preparation of deposits.
  • Processes employee payroll; enters timesheet data into software programs; identifies problems or issues and resolves with employee or supervisor as necessary to ensure accurate payroll.
  •  Prints checks; totals and balances accounts.
  • Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special  financial, accounting and statistical reports; generates reports by  computer and balances them appropriately.
  •  Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial,  and other related electronic information systems.
  •  Generates and assists in the preparation of monthly, quarterly, and year- end financial, summary and technical reports.
  •  Assists customers, departments, and employees by providing answers  and information regarding account information, discrepancies, and  general accounting procedures; researches issues; and updates related  files and departments on action items.
  •  Performs other duties as assigned
Periodic Duties:
  • Participates in the recruitment and testing of employees including preparing advertisements and recruitment job flyers, assisting in coordinating recruitment processes, and scheduling and coordinating written performance tests and interviews; advertises and posts job bulletins; assists in proctoring examinations; constructs rating notebooks; prepares rater confirmation materials.
  • Coordinates background check process for new hires; processes pre employment physical examination paperwork.
  •  Answers questions regarding open positions; responds to requests for employment verification; receives and monitors employee garnishments.
  •  Administers I-9 program, including issuing forms to new employees, verifying eligibility of employment, completing and signing off on forms,  and maintaining accurate files.
  •  Conducts and coordinates orientations for newly hired employees and answers employee questions regarding benefits, open enrollment periods, and other information regarding employee benefits.
  • Responds to employee and retiree questions and complaints, and may interface with medical insurance providers and insurance representatives.
  • Processes Personnel Action Forms (PAF's) involving terminations, resignations, promotions, and retirements; completes and submits unemployment insurance claims.
  • Participates in human resources projects and programs including health fair, training programs, open enrollment, and related events; coordinates meetings, workshops, special events and related program services and activities with other agencies and District departments.

Minimum qualifications & Requirements

Minimum Qualifications:

Knowledge of:
  • Basic principles and practices of the human resources function in a public agency setting.
  •  Policies and procedures related to recruitment, selection, classification, compensation, and benefits administration.
  • Methods, techniques, and practices of data collection and report writing.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances,  and procedures relevant to assigned area of responsibility.
  •  Record-keeping principles and procedures.
  • District and mandated safety rules, regulations, and protocols.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
  •  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  •  Principles and practices of data collection and report preparation.
  • Principles and procedures of financial record keeping and reporting.
  • Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
  • Business arithmetic and basic financial and statistical techniques.
  • Record-keeping principles and procedures.
  • District and mandated safety rules, regulations, and protocols.
  • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed
Education and Experience:
  • Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework in human resources management, business or public administration, or a related field; and, two (2) years of specialized human resources program technical support experience in a public agency setting. In addition specialized bookkeeping or accounting training and two (2) years of para-professional accounting experience

Supplemental information

Ability to:
  • Interpret, apply, and explain policies, procedures, and practices of human resources administration.
  •  Review human resources documents for completeness and accuracy.
  •  Administer effective recruitment, testing, and selection practices.
  • Review and reconcile employee benefit records.
  • Perform detailed human resources office support work accurately and in a timely manner.
  • Maintain confidentiality of sensitive personal information of applicants,employees, former employees, and other matters affecting employee relations.
  • Make accurate arithmetic and statistical computations.
  • Establish and maintain a variety of confidential filing, record-keeping,  and tracking systems.
  • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
  • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
  • Use tact, initiative, prudence, and independent judgment within general  policy, procedural, and legal guidelines.
  • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work asks.
  • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
  • Prepare a variety of financial data and supporting reports.
  • Maintain accurate and current financial records.
  • Assist in the preparation clear and concise financial transaction documents.
  • Make thorough and accurate arithmetic, financial, and statistical computations.
  • Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
  • Establish and maintain a variety of filing, record-keeping, and tracking systems.
  • Understand and follow oral and written instructions.
  • Organize own work, set priorities, and meet critical time deadlines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

San Gabriel Valley Mosquito and Vector Control District
1145 N Azusa Canyon Rd.

West Covina, California, 91790