The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: 

Replies to correspondence with or without dictation.

Screens office and telephone callers by furnishing the information requested, referring to others those who may be better served elsewhere, and personally taking care of those whose business does not require the attention of the supervisor.

Makes appointments and arranges conferences and meetings for supervisor.

Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and acting for supervisor in the supervisor's absence, as authorized.

Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.

Prepares inter-office notices, bulletins, and memoranda, with or without dictation, including interpretations of departmental policy and the laws and regulations governing the activities of the office.

Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.

Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, and signatures are included.

Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, approving material and purchase requisitions, and contacting the Chief Administrative Office, Department of Human Resources, and other departments.

Keeps check on the execution of plans, improvements, and projects instituted by the supervisor and recommends improvements in departmental procedures.

SELECTION REQUIREMENTS:
Three (3)  year's responsible secretarial experience at the level of Los Angeles County's class of Secretary I, Secretary II, or Stenographic Secretary 

DESIRABLE QUALIFICATIONS:

• Demonstrated experience working in a leadership or supervisory capacity, responsible for the work of subordinate personnel.
• Demonstrated experience formatting, editing, and finalizing memos, letters and reports. 
• Demonstrate experience completing multiple work assignments simultaneously, accurately, and within assigned deadlines.
• Demonstrated experience managing appointments/meeting schedules, maintaining calendars, and arranging meetings/conferences, which may include making travel arrangements and lodging accommodations when necessary. 
• Graduation from an accredited college or university with a Bachelor Degree.

All other notifications (e.g. Notice of Non-Acceptance, Notice of Results, etc.) will be mailed via United States Postal Services (USPS) to the mailing address provided on the official application. Test scores/results cannot be given over the telephone.

Allegations of not receiving notifications sent via USPS to the mailing address provided on the official application cannot be considered to authorize an extension of appeal rights.

To ensure that our emails are not filtered into your "junk" or "bulk" folder, please add governmentjobs.com and lacera.com to your list of trusted senders.

DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Moreover, please add tyoung@lacera.com and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being blocked or filtered as spam/junk/clutter email from your email provider. LACERA will not consider allegations of not receiving the email notification as an acceptable reason to authorize a reschedule or late exam administration.

The following candidates are not required to take the County typing test: 1) Those candidates who currently hold or have held a typing position in the service of the County of Los Angeles, or 2) Those candidates who have taken a Los Angeles County typing performance test at 40 net words per minute administered by a County Department.

Only certificates issued by a Los Angeles County Department, the Department of Human Resources, or a LACERA approved agency will be accepted. Please contact LACERA Human Resources for a list of approved agencies.

ELIGIBLE INFORMATION: The names of candidates receiving a passing grade will be placed on the eligible list for a period of twelve (12) months following the date of promulgation.

APPLICATION AND FILING INFORMATION:
Application must be submitted online. Applicants can check the status of their applications at anytime by logging into their account on www.governmentjobs.com

The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered.

Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process.

Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience and/or classification specification is not sufficient or qualifying responses.

Resumes will not be accepted in lieu of the completed application or supplemental questionnaire.

In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned.

In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date.

Applicants must provide the appropriate attachments during application submission, email the documentation to humanresources@lacera.com, or fax a photocopy of the required documents to (626) 564-6699 within ten (10) business days of filing. Please include the examination title and number on the documentation.

Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration.

Your employment history should be listed in order, beginning with the most recent.

For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, salary earned, and reason for leaving.

If you have worked in more than one position for one employer, list each job title and/or area of assignment separately to demonstrate your experience in various assignments/occupational areas.

Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek.

All required experience must be paid.

This position may require working evenings, weekends, and holidays.

TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link.

Faxed, emailed, or hardcopy (paper) applications will not be accepted.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the Internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an employment offer, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation.

IMPORTANT NOTE:

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

Utilizing verbiage from the Classification Specification and/or Minimum Requirements serving as your description of duties or supplemental question responses will not be sufficient to demonstrate that you meet the requirements. Doing so may result in your application being incomplete and you may be disqualified. Applications may be rejected at any stage of the examination process.

Requests for Accommodation: humanresources@lacera.com
Teletype Telephone: (800) 899 - 4099
Department Contact Name: Tina Young
Department Contact Telephone: (626) 564 - 6000 extension: 4399
Department Email: humanresources@lacera.com