The Administrative Specialist is responsible for performing a wide variety of specialized administrative duties including research, analysis, technical writing, recreation departments programs/activity guides, community outreach, web and social media management, budget development, and other required tasks.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

1. Provides and performs extensive, skilled, and professional administrative coordination and support for City programming and specialized projects; develops, translates, and revises programming content, compiles materials and other information requests, and creates custom maps, graphics, and content for programming communications.
2. Analyzes and reviews contract bids and current contracts; conducts research, provides recommendations, and keeps accurate accounts and documentation.
3. Drafts, prepares, and presents agenda items for City Council consideration; coordinates, conducts, and participates in meetings with agencies, City Council, and other departments; attends off-site meetings and represents City and Administration department.
4. Collaborates with department heads and managers to review, update, and discuss recommendations for policy, procedural, and general practice improvements; maintains a high degree of knowledge and familiarity with the City and Department policies.
5. Maintains, updates, and administers the recreation department website for the City; creates events, drafts pages, and develops online marketing content; designs applications, announcements, articles, and forms; monitors the content of editors and respective coordinators; promotes content by effectively using social media and other outlets; engages and responds to questions submitted through websites and other social media accounts.
6. Provides programming direction and initiative for the recreation department; promote seasonal activities, hire and supervise part time employees, and monitor productivity; establish and meet goals to ensure services are being provided.
7. Handles purchasing and scheduling, for recreation programs; conducts surveys of equipment and supplies and makes appropriate purchases; manages budget and other administrative needs.
8. Serves as a liaison to various government bodies and organizations; represents the City with tact and poise; identifies funding opportunities through building relationships, works with non-profit organizations, conducts grant reimbursements, and performs market research.
9. Performs other duties as assigned.

• Principles and practices of municipal budgeting and fiscal management.
• Methods and techniques for analyzing and evaluating facts, information, and issues.
• City organization, department functions, services, policies, practices, and procedures.
• Effective public relations.
• Recreation and project management.
• Website development, maintenance, and monitoring; social media

• Organizing work and setting priorities to meet deadlines.
• Using tact, discretion, initiative, and independent judgement within established guidelines.
• Researching, compiling, and summarizing a variety of informational and statistical data.
• Applying logical thinking to solve problems and accomplish tasks.
• Understanding and interpreting complex policies, protocols, and procedures.
• Analyzing problems and recommending effective solutions.
• Writing, compiling, and presenting accurate reports and information.
• Planning, organizing, assigning, directing, and evaluating the work of assigned staff.
• Operating a computer, using editing software, and using City website.

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, including work in other functional areas.