4/30/2019 5:06:38 PM 566
$3,589.73 - $4,447.73 Monthly
Huntington Beach, CA
Full-Time
Community Development Department
0304-0419
5/13/2019 at 5:00 PM Pacific Time (US & Canada); Tijuana
The current vacancies are in the Community Development and Public Works Departments; however the eligible list could be used for future vacancies in other departments. The Ideal Candidate has experience using various office software applications and is able to manage a variety of routine administrative tasks in an active, detail-oriented office environment, while maintaining a professional demeanor and providing superior customer service to members of the public and City staff.
JOB SUMMARY
Under general supervision, performs a variety of general clerical duties in support of an assigned function or program.
SUPERVISION RECEIVED
Reports to: As designated by Department Head
DISTINGUISHING CHARACTERISTICS
Office Assistant II is the journey-level class in the Office Assistant job group. Office Assistant II differs from Office Assistant I in that Office Assistant II has acquired work experience, knowledge, skills and abilities to perform work with greater independence and the scope and complexity of assignments are greater.
MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of:
- Modern office procedures, methods, and computer equipment
- Methods and techniques of proper customer service
- Basic principles and procedures of filing and record keeping
- English usage, spelling, grammar, and punctuation
- Basic mathematical principles
- Operations, services, and activities of assigned function or program;
- Basic principles of business letter writing and basic report preparation;
- Basic clerical accounting principles and practices
Ability to:
- Perform the full range of general clerical duties in support of area to which assigned
- Keyboard/type at a net corrected speed of 45 words per minute
- Interpret and apply City policies and procedures with good judgment
- Prepare a variety of reports and records
- Maintain accurate records
- Operate and use modern office equipment, including a computer and various software packages
- Maintain and follow department policies and procedures
- Communicate clearly and concisely, both orally and in writing
- Establish and maintain effective working relationships with those contacted in the course of work
- Deliver quality customer service
- Work independently and as a team member
Education: High school diploma or equivalent
Experience: Two years' experience providing clerical/administrative support that includes keyboarding/typing assignments or frequent use of a computer keyboard.
Licenses/Certifications: A valid California driver license with an acceptable driving record required at time of appointment and during course of employment.
Proof of keyboarding/typing skill proficiency will be required prior to appointment.
SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
TYPING CERTIFICATIONS:
1. Candidates must provide proof of required typing skill of 45 wpm net (gross minus number of errors) unless currently employed in a position at the City of Huntington Beach which requires a typing speed of at least 45 wpm. We will accept typing certificates issued within the last 12 months, from an adult school, an employment agency or other public agency. Typing Certificates must be uploaded and attached to your job application.
2. Certificates must be on official letterhead from the agency and must include a phone number and name of contact person in order to verify the test was proctored in an office location. (NOTE: Certifications issued through an internet service will NOT be accepted).
3. You may take the test at any agency meeting this criteria. Suggested agencies include: City or County Workforce Development Centers, One Stop or Career Centers, Adult Schools/Community Colleges, Employment Agencies, or other location that offers "in office" (proctored) testing and results documentation. Some agencies will charge a fee.
The incumbent must be able to meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.
Work is performed in a general office environment, requiring sitting for prolonged periods of time; standing and walking to retrieve work files or to other departments or office locations; leaning, bending and stooping to perform work behind a desk or to retrieve information; pushing, turning or twisting to move chair or body from desk; reaching to place or retrieve files or open file drawers or cabinets; light grasping to hold a writing instrument or documents; firm grasping as needed to lift and carry work files or operate office equipment; finger dexterity to type on a computer keyboard. Requires hearing and speaking skills to answer the telephone or converse with coworkers and the general public. Work may necessitate some lifting, carrying, pushing and/or pulling of objects and materials up to 25 pounds.
Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.
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