Under the direction of the Principal Accountant, this position will assist in the daily operations of the financial department of LAHSA. Areas of responsibility include grants management, general ledger account management, payroll, accounts payables, accounts receivables, financial reporting and technical assistance. This position is responsible for cash disbursements and cash receivables.
Essential Job Functions
Assist auditors and grant monitors during annual financial audits.
Assist in establishing, implementing and maintaining internal controls and accounting policies and procedures of LAHSA.
Assist the Principal Accountant with the day-to-day responsibilities of cash management, including the monitor of revenue receipts, release of payables, and assurance of adequate cash flow in LAHSA operating accounts.
Assist the Principal Accountant with the day-to-day responsibilities of administrative accounting, including the preparation of cash requests for funders, monitoring of revenue receipts, release of payables, and assurance of adequate cash flow in LAHSA operating accounts.
Ensure accuracy of Abila MIP accounting data, correct journal entries and conduct AP reversals and corrections.
Ensure all cash receipts are deposited thru the remote deposit system, recorded in Sage and disbursed in a timely manner.
Ensure the accuracy of Sage accounting data, including both the preparation of month-end closing accounting entries and the preparation of correcting journal vouchers.
Ensure the initiation of funding requests through HUD's automated Line of Credit Control System (LOCCS) and requisition payments from other funding sources, as needed.
Ensure Vendor Invoices are reviewed and processed appropriately, and expenditures are properly recorded in the general ledger, including grant - funding source(s), account code, function, program, and contract, as well as appropriately entered into LAHSA's automated fund accounting system general ledger, in accordance with Generally Accepted Accounting Principles, Federal Grant management practices and applicable Federal, State, County and City regulations.
Implement the electronic filing system for admin funding requests and cash receipt and admin payment requisitions documents.
Implement the electronic filing system for payroll documentations.
Participate in maintaining an automated fund accounting system in accordance with Generally Accepted Accounting Principles and applicable Federal, State, County and City regulations.
Prepare closeout documents for all LAHSA grants to ensure all eligible expenditures have been reimbursed, all cash has been requested and received in a timely manner, and all savings have been identified and reported to the grantors.
Prepare monthly financial reports and check for accuracy of coding.Also, complete required journal voucher adjustments.
Process Admin payables through PVault Paperless Environment software and Abila MIP accounting System.
Process payroll thru ADP system and maintain and enter all related benefits transactions to the general ledger.
Professionally communicate and coordinate with internal departments and other finance units with regards to contracts, programs, funding requests and budget matters.
Review and maintain submission of electronic timesheets thru GHG system.
Review, analyze and interpret cost allocation plans.
Reviews and approve payment requisitions for administrative expenditures
Act as back up to process check runs and prepare the required documents to process the ACH direct deposit payments and print checks and mail them as soon as received signed, in a timely manner, when deemed necessary
Assume other responsibilities as designated by department management.
Knowledge, Skills & Abilities
Ability to read, interpret, apply and communicate regulations and rules which govern the applicable programs to vendor, sub recipients, coworkers, management and officials.
Professionally communicate and coordinate with internal departments, sub recipients and vendors with regards to contracts, programs, funding requests and budget matters.
Offer innovative enhancements to department operations.
Work with homeless services funders and vendors to ensure compliance with contract terms, policies and procedures and provide any necessary technical assistance.
Communicate information and ideas clearly, as well as concisely, both written and oral.
Observe and evaluate the outcome of a problem solution to identify lessons learned or redirect efforts.
Think logically in analyzing and solving problems.
Perform mathematical tasks rapidly and accurately.
Demonstrate attention to detail.
Manage time appropriately.
Work with a wide range of constituents in symbiotic manner.
Maintain appropriate confidentiality with regards to individual client information, as well as agency information.
Training & Experience
Fund accounting and fiscal grants management of federal and non-federal funds.
Homeless funding regulations, requirements and procedures, including the HUD CoC Program (formally the Supportive Housing Program [SHP]), Independent Living Program (ILP), Department of Public and Social Services (DPSS), Emergency Solutions Grants (ESG), Homeless Family Solutions Systems (HSFF), Community Development Block Grants (CDBG), and Homeless Prevention Initiatives (HPI)
LAHSA homeless program types.
OMB Circulars A?110, A?122, A?133 and general ledger management and maintenance.
2 CFR 200 (Uniform Administrative Requirements) and general ledger management and maintenance.
Team?based project management.
Intermediate or advanced level understanding of computer software programs, specifically Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet, as well as working knowledge of project management software (MS Project).
Knowledge of fund accounting software, preferably Sage/ABILA and pVault.
Candidate must possess a minimum of five years of accounting or auditing experience in a governmental or non-profit organization. Graduation from an accredited college with a bachelor's degree in accounting, finance, or business administration; an equivalent combination of applicable training and experience may be substituted for educational requirements.
Salary Range $49,820-$72,239 Appointments are typically made between the minimum and the midpoint of the range, depending on qualifications.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at firstname.lastname@example.org; or in person @ 811 Wilshire Blvd., 6th Floor, LA, CA 90017.