City of Los Angeles-Supervisor, Budget & Financial Planning

3/21/2019 3:16:03 PM 105

Salary$4,566.83 - $6,621.92 Monthly $54,802.00 - $79,463.00 Annually

$54,802.00 - $79,463.00 Annually

Location 811 Wilshire Blvd, 6th floor, Los Angeles, CA

Los Angeles, CA

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Job Summary

: Under the Direction of the Manager Budget and Financial Planning, this position will assist in the daily operations of the Budget Unit generally (and the Internal Budget team specifically) at LAHSA. Areas of responsibility will include managing Budget Analysts, as well as a wide variety of professional-level budget analysis as well as financial planning tasks concerning LAHSA's Departmental, Administrative and Program Budgets.  The Budget & Financial Planning Supervisor will assist with providing oversight of the Agency funding and will directly supervise the work of the Budget Analyst in the Unit.
Minimum Qualifications:  The ideal candidate will thrive in an environment where coordination and collaboration are critical to success.  The position requires experience supervising the work of budget or accounting staff, knowledge of fund accounting, financial grants management, a demonstrated attention to detail, and strong written as well as oral communication skills. Candidates must be knowledgeable of governmental and grant accounting, with demonstrated experience working with fund accounting software.  An understanding of Generally Accepted Accounting Principles, FASB, GASB and applicable, federal, state, county and city regulations, including 2 CFR Part 200 is a must for the individual who will full fill this role.

Essential Job Functions

  • Assist in establishing, implementing, and maintaining internal controls, policies, and procedures related to Agency Budget operations at LAHSA
  • Assist in the preparation of Budgets and Cost Allocation Plans for LAHSA Department, Administrative and Programs Review, analyze, and interpret Cost Allocation Plans
  • Review, analyze, and interpret Cost Allocation Plans, making modifications when required (such as during the Midyear Adjustment Process)
  • Reconcile and transmit long-term management priorities through the assignment and delegation of work to Unit staff to ensure progress on ongoing initiatives while preventing any disruptions or delays in the day-to-day workflow completion
  • Supervise and mentor Budget Analysts
  • Provide training and Technical Assistance (TA) to subordinates within the Budget Unit and peers at LAHSA from other Departments when needed
  • Assist the Budget & Financial Planning Manager in completing their tasks and serve as the primary backup of their functions when necessary. These duties may include:
    • Developing Internal Budget tools, procedures, and templates reflecting the business needs of LAHSA and its Departments
    • Preparing and distributing monthly Agency Budget Reports
    • Work with other Finance Department personnel to correct coding issues and revise Budgets when necessary
    • Analyze salary expenses for the Human Resources Department
    • Work with the External Budget personnel to review accounting documents to determine if Internal expenditures are in accordance with specific eligibility or allowability criteria associated with various funding sources
    • Prepare Internal Budget analyses detailing projected spending versus the Commission-Approved Budget to inform Executive Management decisions
    • Prepare monthly Budget vs. Actual (BvA) Reports and Analyses of LAHSA's Agency expenditures by-Department and by-Program to present to the Commission
  • Contribute to the maintenance and accuracy of the Abila MIP automated fund accounting system in accordance with GAAP and applicable Federal, State, County, City, and LAHSA regulations
  • Offer suggestions to improve Unit operations
  • Ensure proper recording and coding of expenditure data in relevant databases
  • Assumes other responsibilities as directed to by the CFO, Director of Finance, Associate Director, Budget & Financial Planning Unit, and Budget & Financial Planning Manager

Knowledge, Skills & Abilities

  • Strong quantitative data and financial analysis skills
  • Strong written and oral communication skills
  • Proven organizational, strategic, and financial planning acumen
  • Proven experience in the preparation of spend down analysis, financial reports and statements and financial reports
  • Intermediate to advanced proficiency with computer software programs, specifically Microsoft Office (WordExcelAccessPowerPointProject, and Outlook)
  • Information retrieval from the Internet
  • Experience or familiarity with Financial or Fund Accounting and Statistical software (familiarity with Abila MIP is considered a plus)
  • Strong understanding of Enterprise Resource Planning systems (ERP)
  • Strong knowledge of payroll, accounts-payable, accounts-receivable, and other accounting functions
  • Demonstrated experience preparing and presenting funding requests to executive leadership and management.
  • Proven work experience as a team leader, senior level staff or supervisor
  • Familiarity with relevant, applicable homelessness-related Government laws and regulations, including the HUD Supportive Housing program, ESG, and CDBG
  • Applicable laws, rules, regulations, policies, and procedures concerning procurement and administration of contracts, grants, loans, and other similar agreements
  • Understanding of GAAP, GASB, FASB, and 2.CFR.200 rules and regulations
  • Understanding of Fund Accounting and finance; strong familiarity with the nuances exclusive to government and nonprofit accounting and finance is a plus
  • Strong understanding of 2.CFR.200 (Uniform Administrative Requirements) and General ledger maintenance and management
  • Team-based Project Management

Training & Experience

Graduation from an accredited college with a bachelor's degree in accounting, finance, or business administration, MBA preferred.  Candidate must have a minimum of five years of experience working in budgeting, financial analysis or accounting within a governmental entity or large federally funded non-profit organization, and a minimum of two years working as a senior member of a budgeting, financial analysis or accounting unit, supervising the work of others.  An MBA or additional certification (such as a CPA, CFA, CMA, or CGMA) is considered a plus, and may be substituted for 1 year of the required supervisorial or managerial experience.  Must have experience in fund accounting and financial grants management of federal, state, county and city funds, including a working understanding of 2 CFR Part 200, fundamentals of the HUD Supportive Housing Program, Emergency Shelter Grant Programs, and general ledger management and maintenance.  Must have experience with fund accounting software preferably Sage (MIP) Fund Accounting.  Candidates must have project management skills as well as strong interpersonal, organizational, written and oral communication skills and demonstrate attention to detail.
Salary Range
$54,802 - $79,463 Annually
Appointments are typically made between the minimum and the midpoint of the range, depending on qualifications.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.org; or in person @ 811 Wilshire Blvd., 6th Floor, LA, CA  90017. For additional reasonable accommodation information, contact the Sr. ADA Coordinator, Kurt Hagen @ 213-683-3332.

Los Angeles Homeless Services Authority
811 Wilshire Blvd, 6th floor

Los Angeles, California, 90017