The City of Santa Fe Springs seeks applicants for the position of Administrative Intern. The current vacancy is in the Planning Department. This position performs specialized administrative and technical assignments. This is an internship opportunity for current college students, including students scheduled for graduate studies, to obtain valuable on-the-job experience. This position is approximately 20 hours per week.
POSITION PURPOSE: Under immediate supervision, supports a city department and its staff in office duties, programs, activities, resources, and events; provides administrative assistance; researches, collects, and assembles information.
Receives immediate supervision from higher-level management or professional staff.
SUPERVISION EXERCISED: None.
Examples of Duties / Knowledge & Skills
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
A. Held in Common:
Supports the Mission of the City and its Elected and Appointed Officials.
Exhibits loyalty to the City and its representatives.
Provides courteous and timely service to the public as the ultimate employer.
Works cooperatively with other City employees.
Exhibits integrity and displays ethical behavior.
B. Essential Job Specific Duties:
Researches, collects, and assembles information on a variety of Department projects.
Provides administrative assistance and support to department staff.
May prepare public relations materials; uses various word processing, presentation,
and spreadsheet software.
Assists in planning and coordination of special events and programs.
Interacts with the general public; provides assistance and information in assigned
C. Other Job Specific Duties:
Prepares illustrative materials for presentations; prepares presentations.
Assists in coordinating meetings; may attend meetings.
Researches and compiles a variety of information and data.
Maintains a variety of records and files.
Inputs a variety of data; may run reports.
May meet with or handle community, individual, or group problems.
May prepare invoices, check requests, expense reports.
Performs related duties as required.
Minimum qualifications & Requirements
REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.
Knowledge of: Methods and techniques of research, statistical analysis and report preparation; mathematical principles; customer services practices; telephone etiquette; departmental practices, policies, and procedures; and related terminology; federal, state, and local laws, codes, and regulations; English usage, spelling, grammar, and punctuation; basic public relations and public administration principles; modern office procedures and equipment including computers; mathematical principles; word processing, presentation, spreadsheet, database, and other related software applications.
Ability to: Perform specialized, technical, professional and routine administrative tasks in assigned area; plan and coordinate special events and projects; collect and assemble data; perform arithmetic calculations; prepare presentations; maintain records and files; follow written and oral instructions; work independently in the absence of supervision; communicate effectively verbally and in writing; work with accuracy and attention to detail; operate and use modern office equipment; effectively organize and prioritize assigned work; establish and maintain effective working relationships with other people.
EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:
High School Diploma or an equivalent certificate or diploma recognized by the State of California.
Current enrollment in an accredited college or university preferably with upper division standing and completion of course work in a field appropriate to assignment such as: public or business administration, political science, urban planning, civil engineering, construction management or a related area.
Some experience and knowledge of local government operations preferred.
A valid State of California driver's license and an acceptable driving record.
DOCUMENTATION REQUIRED: The following documentation MUST be uploaded and submitted with your online application. Please be sure to reduce file/document size to ensure proper download.
Unofficial College Transcripts
The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.
Work is primarily performed indoors.
Noise level is quiet to moderate.
Hazards are minimal.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.
Sit for extended periods of time.
Stand, walk, and bend.
Push, pull, and reach overhead and above shoulders.
See well enough to read documents and operate office equipment.
Lift and move up to 25 pounds.
HOW TO APPLY:
Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must first create an account first.
METHOD OF SELECTION
Selection may be based upon an application review, the group assessment, a performance examination and evaluation and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.
If you require special testing and/or interview accommodation due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.