**MUST APPLY ONLINE ONLY**

Recruitment type: Open & Promotional

SUMMARY OF DUTIES
Oversees the operation of a clerical unit performing a wide variety of routine or confidential administrative and support functions for administrators and support personnel; ensures appropriate quality, quantity and timeliness of work; assists staff, students, parents, public and volunteers as required.

Education:
Must possess a secondary (i.e. high school) school diploma, or its equivalent (GED),  supplemented by college level courses in office management, secretarial science, business administration, or other related field.

Experience:
Equivalent to three (3) years full-time clerical experience. Thirty (30) semester units of college courses with a major in secretarial science, office management, or a related field may be substituted on a prorated basis for up to one (1) year of the required experience. Experience in a school office is desirable.
 

Duties of this class include, but are not limited to:

• Registers students
• Establishes, posts data, maintains and screens student records
• Records attendance data
• Prepares and maintains exit lists
• Types a variety of correspondence from drafts
• Proofreads materials
• Researches, interprets and provides information for various personnel
• Prepares and maintains master calendars
• Answers telephones and takes messages
• Prepares purchase requisitions and posts expenditures to accounts
• Maintains balances in budgeted accounts and recommends transfer of funds
• Prepares payroll forms
• Keeps records of employee sick/vacation balances and responds to employee inquiries
• May be responsible for the health office in the absence of the nurse
• Performs first aid and dispenses medication in accordance with doctors' orders
• Administers and collects money for various programs, including the school lunch program, home lunch passes, and prepares required reports
• Notifies transportation and/or parents of changes in bus services, missed busses
• Develops and maintains filing systems
• Opens, routes and mails correspondence
• Operates a variety of office machines and equipment
• Arranges for maintenance and repair of equipment, machines and buildings
• Supervises students in the office for disciplinary or other reasons
• Arranges for and orients new/substitute personnel
• Functionally supervises assigned employees
• Plans and organizes workload and its distribution
• Trains staff and volunteers.
• Performs other related duties as required

Skills in:

• Operation of a variety of office machines and equipment

• Word processing, spreadsheet, database, and presentation software applications
• Operation of a personal computer and Microsoft Office Word, Excel
• Modern office practices, technology and procedures
• Principles of public relations
• District rules, regulations and policies, as well as state and federal laws pertaining to a wide variety of administrative and school activities
• Methods of planning and organizing work
• Punctuation, spelling and grammar; informational sources
• Modern office practices
• Budget accounting, and payroll practices and procedures
• First aid principals and procedures.

• Accurately type, format and edit keyboarded materials using standard computer hardware and software
• Stay up to date on changes in processes, practices, and technologies
• Efficiently use modern office technology, equipment and applications
• Some positions may require to take dictation and transcribe accurately
• Learn and follow procedures and directions
• Communicate clearly and concisely orally and in writing
• Gather, read, record and maintain routine and confidential information
• Organize work
• Exercise good judgment
• Establish and maintain good relations with supervisor, staff, subordinates, students, parents and public
• Train assigned personnel
• Handle stress and emergencies
• Maintain and promote positive attitudes
• plan and coordinate multiple activities despite on-going interruptions
• Accountability
• Good public relations
• Maintain sensitivity to ethnic, religious, cultural and sexual difference

APPOINTMENT 

Employees who receive a regular appointment to the class must serve a probationary period of one hundred and thirty (130) days of paid service.  During this period, an employee must demonstrate an overall satisfactory level of performance; failure to do so shall result in the employee's termination without right of appeal to the Personnel Commission.