Loading...

City of Long Beach-DIVISION SECRETARY (CLERK TYPIST III)

3/5/2019 3:59:59 PM 689

Salary$17.99 - $24.60 Hourly $1,444.16 - $1,974.96 Biweekly

$1,444.16 - $1,974.96 Biweekly

Location City of Long Beach, CA

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Department

Police - (UC)

Job Number

PD19-028

Closing date and time

3/12/2019 at 4:30 PM Pacific Time (US & Canada); Tijuana











DESCRIPTION

The Long Beach Police Department has immediate openings for Divisional Secretary (Clerk Typist III-Unclassified), reporting to the Community Engagement Division Administrator. The position provides direct clerical support to the Administrator, as well as serves as the primary contact for the Division office. 

 

EXAMPLES OF DUTIES

  • Monitoring and maintaining calendar for the Division Administrator
  • Assigning, tracking and completing project assignments
  • Creating and processing Purchase Orders and Invoices
  • Ensuring Division timecards are completed and submitted to Payroll
  • Typing and/or proofreading correspondence, memos, etc.
  • Coordinate the department's participation in the City's Language Access Program
  • Maintaining Divisional files
  • Preparing and distributing Divisional monthly and quarterly reports
  • Miscellaneous duties as requested by the Division Administrator
  • Assisting with event/meeting coordination
  • Assisting with website content management 

 

REQUIREMENTS TO FILE

  • Three years of full time clerical and/or administrative experience
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc)
  • Valid Drivers License
DESIRABLE QUALIFICATIONS:
  • Bilingual Skills (Spanish)
  • Experience in a secretarial/supporting position

SUCCESSFUL CANDIDATES WILL DEMONSTRATE: 
  • Strong oral and written communication skills
  • Strong organizational and time management skills
  • Ability to work with staff and management at all levels of the department, city and outside agencies
  • Ability to prioritize and effectively manage multiple tasks in a fast-paced environment
  • Ability to type neatly and accurately
  • Ability to file in alphabetical and numerical order
  • Ability to complete simple mathematical computations and correcting errors in grammar, spelling and punctuation
  • Proficiency in Tiburon and general office skills
  • Flexibility in taking on new tasks and assignments and willingness to perform other related duties as required
  • Willingness to learn new duties and processes
  • Ability to handle confidential matters in a professional manner
  • Ability to coordinate meetings and special events

SELECTION PROCEDURE

Those applicants determined to be most qualified for this position will be invited to participate further in the selection process.

Please note:  After selection and prior to employment, all Police Department employees are required to undergo and successfully complete an extensive background investigation followed by a pre-placement medical exam through the City of Long Beach Department of Human Resources, Occupational Health Clinic.

For questions regarding this recruitment, contact Cecilia Avina at cecilia.avina@longbeach.gov.

For technical support with your application, call 877-204-4442.

The City of Long Beach is an Equal Opportunity Employee and values diversity at all levels of the organization.

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.  If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7120.

Agency
City of Long Beach
Phone
(562) 570-7260
Website
https://www.governmentjobs.com/careers/longbeach
Department
Police - (UC)
Address
400 W. Broadway,

Long Beach, California, 90802
图片翻摄自网路,版权归原作者所有。如有侵权请联系我们,我们将及时处理。

推薦企業