The Long Beach Police Department has immediate openings for Divisional Secretary (Clerk Typist III-Unclassified), reporting to the Community Engagement Division Administrator. The position provides direct clerical support to the Administrator, as well as serves as the primary contact for the Division office.
EXAMPLES OF DUTIES
Monitoring and maintaining calendar for the Division Administrator
Assigning, tracking and completing project assignments
Creating and processing Purchase Orders and Invoices
Ensuring Division timecards are completed and submitted to Payroll
Typing and/or proofreading correspondence, memos, etc.
Coordinate the department's participation in the City's Language Access Program
Maintaining Divisional files
Preparing and distributing Divisional monthly and quarterly reports
Miscellaneous duties as requested by the Division Administrator
Assisting with event/meeting coordination
Assisting with website content management
REQUIREMENTS TO FILE
Three years of full time clerical and/or administrative experience
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc)
Valid Drivers License
DESIRABLE QUALIFICATIONS:
Bilingual Skills (Spanish)
Experience in a secretarial/supporting position
SUCCESSFUL CANDIDATES WILL DEMONSTRATE:
Strong oral and written communication skills
Strong organizational and time management skills
Ability to work with staff and management at all levels of the department, city and outside agencies
Ability to prioritize and effectively manage multiple tasks in a fast-paced environment
Ability to type neatly and accurately
Ability to file in alphabetical and numerical order
Ability to complete simple mathematical computations and correcting errors in grammar, spelling and punctuation
Proficiency in Tiburon and general office skills
Flexibility in taking on new tasks and assignments and willingness to perform other related duties as required
Willingness to learn new duties and processes
Ability to handle confidential matters in a professional manner
Ability to coordinate meetings and special events
SELECTION PROCEDURE
Those applicants determined to be most qualified for this position will be invited to participate further in the selection process.
Please note: After selection and prior to employment, all Police Department employees are required to undergo and successfully complete an extensive background investigation followed by a pre-placement medical exam through the City of Long Beach Department of Human Resources, Occupational Health Clinic.
For questions regarding this recruitment, contact Cecilia Avina at cecilia.avina@longbeach.gov.
For technical support with your application, call 877-204-4442.
The City of Long Beach is an Equal Opportunity Employee and values diversity at all levels of the organization.
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7120.