Under general supervision, performs technical and clerical duties requiring accuracy, speed and confidentiality in support of the City's central Payroll and Human Resource functions; prepares payroll and personnel documents in accordance with City policies.
Examples of Duties
Ensures timely and accurate submittal of payroll documents to Administrative Services Department;
Completes personnel transactions and personal data forms in accordance with established formats and procedures;
Answers routine questions and assists and provides forms to employees related to personnel and payroll transactions;
Prepares and submits payroll certification, personnel requisitions and support documentation and leave reports such as leave without pay, temporary disability and leave accrual reports;
Checks daily time cards for proper coding and resolves coding problems;
Enters daily time records;
Tracks part-time work hours, adjusts and prepares accrued leave balances report;
Performs data queries, confers with individual employees, Human Resources and Finance staff on any questions related to the employees payroll status;
May assist in preparing specialized reports and schedules required by the Finance Manager or Human Resources Officer, including Personnel Action Forms (PAFs) and budget documents related to salaries;
May assist in resolving payroll problems;
Files and maintains a variety of records and reports related to payroll and personnel transactions;
Prepares memos and letters for internal and external correspondence and performs other related duties as required.
May be required to work other than standard hours in order to meet deadlines.
This position reports to the designated manager or department head and is responsible for confidential and non-confidential payroll and/or personnel transactions.
Education and Experience Graduation from high school or G.E.D. with a combination of supplemental training and/or experience equal to three (3) years of progressively responsible experience in bookkeeping, accounting, payroll or related field, or any combination of education and experience that demonstrates the skill-level required.
Skills Ability to interpret rules and regulations related to payroll and employee pay status; to make mathematical calculations with speed and accuracy; to exercise diplomacy, tact and good judgment in dealing with confidential records related to employee personnel and payroll records; an understanding of the principles of payroll processing and automated payroll systems. Ability to understand and accurately compile and prepare complete reports and compose business letters; to operate a variety of office equipment including calculator and typewriter. Must have demonstrated advanced skill in the use of Microsoft Office, specifically Excel and Word.
Physical Demands and Working Conditions In the course of work, this position requires extensive use of a computer keyboard, calculator and typewriter, and requires sitting for prolonged periods of time; also standing, kneeling, bending, twisting, reaching and grasping, and may require lifting or moving standard-size office files and boxes.
License Have and maintain a valid Class C California Driver's License.