South Coast Air Quality Management District (SCAQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes all of Orange County, and parts of Los Angeles, Riverside and San Bernardino counties, home to more than 17 million people. SCAQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 750 employees, an annual budget of $162.6 million, and a state-of-the-art air quality laboratory, our mission is to ensure clean air and a healthy environment. SCAQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California!
 
We are currently recruiting to fill multiple Fiscal Assistant vacancies in our Finance department.  From this recruitment process, we expect to establish an eligible list from which current and future vacancies at this level may be filled, during the life of the list.
 
ABOUT THIS JOB
Our Fiscal Assistant is an experienced, journey-level class with responsibility for performing a variety of clerical accounting or fiscal purchasing assignments of moderate difficulty, within established procedures and without close supervision. We need candidates who are flexible, eager to learn, enjoy new challenges, and willing to accept a wide variety of assignments.
 
Fiscal Assistants are responsible for daily tasks such as, receiving and posting cash, check, and credit card payments in the accounts receivable system, staffing the lobby cashier's desk and interacting with customers, opening and sorting mail, filing all cash receipts and supporting documents, updating the log for NSF checks and providing documentation to the Billing Services unit, reconciling end-of-day batch reports, preparing Miscellaneous Cash Receipts log, and reconciling daily lock box cash postings for exceptions.  Additional tasks may include weekly printing of accounts payable checks, preparing necessary documents for issuing manual refunds, logging incoming and outgoing loose checks, and participating in the annual fixed asset inventory process.

Prepares, maintains, reviews, and processes fiscal documents related to accounts receivable, accounts payable, payroll, and purchasing invoicing records; compiles and recomputes bills, vouchers, invoices, requisitions, and purchase orders; reviews fiscal documents and processes claims against the SCAQMD by checking for arithmetical accuracy; verifies claims against billing and other supporting documents, and determines adherence to prescribed clerical accounting practices and procedures.
 
Assists in the preparation and processing of the SCAQMD payroll; compiles fiscal and statistical data to prepare standardized reports; posts transactions manually or by computer or data-entry terminal to subsidiary ledgers and journals; verifies and balances accounts and other fiscal records; contacts SCAQMD employees or vendors to obtain and/or clarify information concerning payroll, purchasing matters, claims or payments; traces, locates, and reconciles discrepancies and makes adjustments to appropriate accounts.
 
Operates a computer, typewriter, calculator, and a variety of automated data processing office equipment; sorts, batches, and codes material for data entry; enters, updates, and retrieves information from a computerized recordkeeping system.
 
May assist in taking physical inventory of fixed assets or verifying the accuracy of stock and equipment accounts by balancing receipts, invoices, and statements; reconciles property listings or invoices and prepares statistical reports reflecting inventory; contacts vendors and or representatives to resolve invoicing differences.

In addition to the Minimum Qualifications which follow, the most competitively qualified candidates will have directly-related experience performing work in a large office environment, similar to the duties described above, as well as the following:

EITHER: (1) One year as an SCAQMD Office Assistant, OR (2) Two years performing clerical work.
 
SUBSTITUTION: Completion of 18 semester (27 quarter) units from an accredited college or university in fiscal record keeping, accounting, business math, or a closely related field, or completion of 360 hours of training from a recognized occupational training program in any of the above-listed areas may substitute for up to one year of the experience required under Option 2.
 
KNOWLEDGE OF: Accounting or purchasing record keeping methods and techniques, office practices and procedures to process and record fiscal transactions; arithmetical computations required to maintain and compile statistical or fiscal records.
 
ABILITY TO: Understand routine accounting or purchasing transactions; maintain files and record keeping systems; learn, interpret, and apply SCAQMD fiscal record keeping practices and procedures; post, balance, and review fiscal and statistical records; operate standard automated office equipment, including calculators, data-entry terminals, and computers; make accurate arithmetical computations; read, understand, and follow written and oral instructions; effectively communicate basic fiscal procedures and practices to the public and SCAQMD personnel; establish and maintain effective working relationships with SCAQMD personnel and others contacted in the course of work.

Job applications must be completely filled out.  A resume cannot be substituted for the required information.  Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate.

Application packets and supplemental questionnaires will be carefully reviewed, and only those candidates with the most competitive and/or directly transferable experience will be invited to the next step of the process, which is expected to be a written multiple-choice examination and writing exercise.
 
Candidates who pass will be invited to a qualifying panel interview. The interviews (weighted 100%) are expected to result in a ranked eligible list, from which current and future vacancies may be filled, during the 6-12 month life of the list.  Prior to placement on the eligible list, candidates will be required to arrange for original, official transcripts to be mailed directly from their college/university to SCAQMD, documenting all education claimed on their application.
 
Only those who demonstrate at each successive step of the selection process that they are among the most competitively qualified will be advanced to the next step.  Meeting the minimum qualifications does not guarantee an invitation to future steps in the process.

Pursuant to Section 4(g)(3)(d) of the Personnel Rules, this eligible list may be used to fill current and future Fiscal Assistant vacancies, in any SCAQMD department, during the 6 to 12-month life of the list.

Important note for potential candidates who do not have the continued and unrestricted right to work full time in the United States:  If you currently, or will in the future, require sponsorship (i.e., H1-B Visa) in order to maintain your right to work in the United States, please be aware that decisions regarding sponsorship for maintaining a right to work in the United States are made on a case-by-case basis. You are welcome to participate in this recruitment process, but there is no guarantee that a job offer with the requested sponsorship will be made to you.

SCAQMD reserves the right to add, delete, or modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step.
 
Candidates who may need accommodations during the selection process must call the Human Resources Department at least one week prior to any test dates.
 
If you have any questions regarding this recruitment, please contact the Human Resources Department at (909) 396-2800.