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County of Los Angeles-ADMINISTRATIVE SECRETARY

10/9/2018 4:56:25 PM 54

Salary$21.57 - $26.29 Hourly $3,739.00 - $4,557.00 Monthly

$3,739.00 - $4,557.00 Monthly

Location Rowland Heights (Los Angeles County), CA

Rowland Heights (Los Angeles County), CA

Job Type

Regular Full-time

Department

Fiscal Services

Job Number

D-18/19-21

Closing date and time

10/26/2018 at 4:30 PM Pacific Time (US & Canada); Tijuana









ASSIGNMENT

POSITION 
There is one position available, eight (8) hours per day, five (5) days a week, twelve (12) months a year. The tentative work hours are 8:00 am to 4:30 pm. and the current vacancy is located in the Fiscal Services Department.  An eligibility list will be established to hire substitutes and to fill future vacancies.

Eligibility lists are being established to hire substitutes and to fill future vacancies for Administrative Secretary and Administrative Secretary - Bilingual (Spanish)

If you wish to be considered for the BILINGUAL position, please indicate that in the supplemental questions you will be asked at the end of the application process. You will be tested for your ability to speak and write as part of the testing process.
 
FILING PERIOD
Applications for this position will be accepted on-line only, Friday, October 5, 2018 to Friday, October 26, 2018 until 4:30 pm. Log on to www.rowlandschools.org, Departments, Personnel Commission, Classified Job Openings.

For those without computer access, computer terminals are available at the Personnel Commission Office located at 1830 Nogales Street, Rowland Heights, CA 91748.

*Applicants will be sent notifications via e-mail only*
 
SUMMARY OF DUTIES
Under the direction of an assigned Director-level administrator, communicates with other departments, managers, offices and community groups to coordinate the activities of the assigned office; performs various duties including purchasing, budgeting, payroll and personnel; compiles data and prepares specialized and comprehensive reports; coordinates projects, systems and activities; and serves as lead worker directing clerical employees.
 
DISTINGUISHING CHARACTERISTICS
The class of Administrative Secretary is distinguished from the class of Secretary in that the former reports to a Director-level administrator and serves an office which provides a wider scope of services.
 
The salary for the job classifications are as follows:
  • Administrative Secretary - Range 21 1/2 ($3739.00 -$4557.00 monthly)
  • Administrative Secretary Bilingual (Spanish) - Range 22 ($3835.00 - $4670.00)

Please click here for a complete job description.

EMPLOYMENT REQUIREMENTS

EDUCATION:  Graduation from high school or equivalency and one year (24 semester or 36 quarter units) of college-level coursework including coursework in secretarial science, office management, business administration, public administration or a closely related field. An additional year of clerical experience at a level equivalent to that of Secretary at Rowland Unified School District may be substituted for the required college coursework.

EXPERIENCE: Two years of clerical experience.

LICENSE/CERTIFICATION/TRAINING REQUIREMENTS:  A valid Class C, California Driver's License, a good driving record, and use of a private automobile may be required, and if so, must be maintained during employment. The ability to speak and read Spanish and English is required for the class of Administrative Secretary - Bilingual (Spanish).


Applicants must provide the Personnel Commission with a copy of the following documents at the time of application (you may upload the documents to your profile):
  • High School Diploma or equivalent or
  • College Transcripts or Diploma (BA/AA) - (If needed, in lieu of Secretary experience to meet the education requirement)
You may upload your documents to your application, email them to Arlene.Zamudio@RowlandSchools.org, fax them with a cover sheet to (626) 935-8456 or hand deliver them to the Personnel Commission, Rowland USD, 1830 S. Nogales Street, Rowland Heights, CA 91748.  Applications without supporting documents will be considered incomplete and will be disqualified.

Transcripts or diplomas from foreign countries must be certified to meet the US equivalent(Download PDF reader)

WORK ENVIRONMENT: Employees in this classification work primarily inside an office environment, with frequent interruptions, with changing priorities and short deadlines, may be required to drive an automobile to conduct work, and have direct contact with District staff and the public. 

PHYSICAL REQUIREMENTS: Employees in this classification stand, walk, sit, stoop/bend, reach overhead, lift and carry up to
15 lbs., use fingers repetitively, use both hands simultaneously, speak clearly, hear normal conversation, and see small details.

EXAMINATION

EXAMINATION – OPEN/PROMOTIONAL WITH DUAL CERTIFICATION:   
The examination may consist of the following:

  • Job Related Written Exam -  Tentatively scheduled for November 14, 2018
  • Structured Interview, Computer Performance Exams; and Technical Project - Tentatively scheduled for December 6, 2018

SUPPLEMENTAL INFORMATION

PROOF OF EDUCATION:
If you received your education outside of the United States, you must have your degree/transcripts evaluated by a transcript evaluation service that certifies that your degree meets the United States equivalent for it to be considered.  For more information about organizations who offer this service, please access the following: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf (Download PDF reader).  
 
 
ADVANCED SALARY STEP PLACEMENT
New employees are normally placed at Step A of the appropriate salary range for this classification.  If the hiring authority requests advanced salary step placement to the Personnel Director, the new employee's eligibility will be determined in accordance with Personnel Commission Rule and Regulation 17.2.1. The Personnel Commission shall have final approval on any advanced salary step placement requests.  Contact the Personnel Commission office for further information if you are hired. Advanced salary placement is only available to employees upon their initial hire.
 
APPOINTMENT
Candidates who pass all hurdles of the testing process will be placed on an eligibility list in rank order based on final scores including any veteran's / seniority credit.  The top three ranks of eligibles who are ready and willing to accept the position shall be referred to the hiring administrator for interview.  The eligibility list will be established for twelve (12) months.  All new employees are subject to passing a physical examination, tuberculosis test, background review and must provide satisfactory evidence of authorization to work in the United States.  Employment start date is contingent upon fingerprinting and criminal background clearance.

Agency
Rowland Unified School District
Phone
(626) 854-8380
Website
http://www.rowlandschools.org
Address
1830 Nogales Street

Rowland Heights, California, 91748