CURRENT VACANCY: The Finance Department is searching for a department specialist to assist with utility billing support and a wide variety of highly complex administrative and analytical duties in the Finance Department operations including, but not limited to: completing ongoing business process mapping, and conducting workflow analysis.This is a part-time position, requiring approximately 15-20 hours per week, between 8:00 am and 5:00 pm Monday-Friday.
Note: This recruitment may close at any time, and will close when the hiring manager determines that enough qualified applications have been received.
The ideal candidate contributes to a harmonious team environment by having a positive attitude and being a flexible, team player that possesses strong organizational skills, interpersonal and communication skills, and familiarity with various software applications (including Microsoft Excel and Word). The applicant is adept at performing in depth research and analysis, office administrative functions, and providing exceptional internal and external customer service.
Temporary/part-time employment is restricted to 1,000 hours within a 12-month period (July 1 – June 30) and does not qualify to receive City benefits, except those required by law. The City does not belong to the Social Security system. However, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7½% of base earnings to the Public Agency Retirement System (PARS). There are no rights to employment and employment may end with or without cause or advance notice. Further restrictions apply to CalPERS Retired Annuitants.
Examples of Essential Duties
This position involves a wide variety of highly complex administrative duties in support of the Finance Department operations including, but not limited to, complex analysis and research, specialized departmental project and activity development, and coordination of various administrative support functions. The position may also provide administrative back-up duties such as photocopying, faxing, filing, creation of agendas and meeting minutes and similar administrative duties.
Incumbent performs both qualitative and quantitative research and analysis, updates policies and procedures, and makes recommendations for process improvements. Position will provide robust utility billing support, including: assisting customers over the phone or in person opening/closing, billing, verifying, adjusting, and reconciling customer accounts, and performing other service coordination, financial record keeping, reporting, and system maintenance duties as needed.
Position includes operation of a variety of office equipment including computer keyboard, printer, calculator, copier, facsimile or scanning machine; may perform some of the more complex specific functional duties relative to the area of assignment; performs related duties and responsibilities as required.
These duties have been provided as examples of essential types of work performed by a Department Services Specialist I-Finance Department. The City, at its discretion, may add, modify, change or rescind work assignments as needed.
Knowledge of: Modern office procedures, methods, computer equipment, hardware and software; methods and techniques of proper telephone etiquette; strong writing skills including English usage, spelling, grammar, and punctuation; complex mathematical and statistical financial principles; and complex Excel skills.
Ability to: Learn to correctly interpret and apply City policies and procedures; perform complex analytical work including preparation of executive summaries, conduct specialized departmental projects, maintain files and compile information for reports; type and/or enter data at a speed necessary for successful job performance; operate and use modern office equipment including computer; learn to use various software packages including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); participate in webinars and conference calls, communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; deliver quality customer service.
Education and Experience: Bachelor's degree with directly related professional level experience. Degree major in business, economics, finance, or a related field is preferred.
APPLICATION & SELECTION PROCEDURE
An official City of Huntington Beach on-line job application must be filled out in its entirety.
Applications will be closely reviewed for relevant experience, education and training.
Applicants best meeting the City's needs will be invited to a department interview.
Upon a conditional offer of employment a pre-placement drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting, must be completed with acceptable results.
Other background reports may also be conducted depending on the position.
Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
Please Note:Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.
Physical Tasks & Environmental Conditions
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.