10/18/2018 at 1:00 PM Pacific Time (US & Canada); Tijuana
This application process will be limited to a 72-HOUR FILING PERIOD Monday, October 15, 2018 at 1:00 PM Pacific Time (PT) to Thursday, October 18, 2018 at 1:00 PM PT.
The current vacancy is in the Fiscal Services- Business License Division of the Finance Department.This assignment requires EXTENSIVE public contact and payment processing in a high-paced front counter setting.
The Ideal Candidate must possess the ability to defuse difficult customer situations, has exceptional customer service skills, and enjoys working with both the public and internal departments. The incumbent is an excellent written and oral communicator with attention to detail that is a flexible team player and takes the initiative to help achieve the Department's overall goals and thrives working in a fast-paced, often repetitive, environment.
NOTE: The eligible list created from this recruitment may be used to fill future vacancies for Accounting Technician II in other departments.
DUTIES SUMMARY - Performs a variety of financial record keeping and reporting duties in support of assigned accounting function including accounts payable, accounts receivable, purchasing, and payroll; maintains a variety of accounting records, ledgers, logs and files; and assists in the preparation of financial statements, documents, analyses and reports. Under general supervision, provides quality customer service in answering questions, furnishing information and completing applications for City services and taxes, receives payments from mail and walk-in customers; records incoming revenue for the city including utility bills, parking fines, accounts receivable, invoices, business licenses and building permits; balances transactions on a daily basis and assists in preparing and maintaining financial records; and performs other duties as required within the scope of the classification.
DISTINGUISHING CHARACTERISTICS - The Accounting Technician II is the journey-level class in the accounting technician series. Employees within this class are distinguished from the Accounting Technician I by the performance of the full range of duties as assigned including performing the full range of general payroll and financial record keeping and reporting duties. Assignments are performed with the expectation that incumbents have the ability to choose among alternatives in solving job problems. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Work is normally reviewed only on completion and for overall results.
Examples of Essential Duties
Performs a variety of payroll and financial record keeping and reporting duties in support of assigned area including in the areas of accounts payable, accounts receivables, purchasing, and payroll; gathers, assembles, tabulates, checks, audits, posts, inputs, and files financial, statistical, personnel, and related data; assists in establishing and maintaining accounts, journals and ledgers; prepares accounting entries to transfer funds between accounts; reconciles accounts; verifies fund balances; maintains control on assigned funds and accounts; assists in the preparation of financial statements and recommendations; receipts, balances and posts cash funds; maintains fixed asset records; reviews and processes purchase requisitions; receives, audits, processes, inputs and distributes requisitions and purchase orders; performs a full range of accounts payable duties including assuming responsibility for paying invoices, material requisitions, demands and general debts incurred by the City; checks documents for accuracy; researches invoices and obtain authorization for payment; assists in the establishment of forms and procedures relating to financial record keeping methods; utilizes various computer applications and software packages; creates spreadsheets, enters data, and generates reports using spreadsheet software; creates documents using word processing software; performs related duties and responsibilities as required.
Accepts payments from walk-in customers, by mail or night depository; opens, closes, operates and balances cash register on a daily basis. Receives, processes, and posts details of transactions such as utility payments, licensing and permit fees and fines; answers telephones, greets the public, responds to questions concerning fees, requirements or services, and provides accurate information; completes applications for services and licenses; documents, instructions or directs visitor to appropriate party.
Enters financial data into appropriate accounting and computer systems; maintains records and files associated with various business transactions;verifies and reconciles accounts receivable transactions such as utility payments, licensing and permit fees and fines; balances transactions at end of day; performs account maintenance; updates accounts; inputs and files financial, statistical and related data; retrieves, gathers, assembles, tabulates, checks and audits data and prepares reports.
Receives, posts and audits accounts receivable and civil citations; audits accounts for accuracy, researches discrepancies; monitors delinquent accounts, assists customers with payment arrangements, sets up and tracks promissory notes and refers past due accounts to collection agency. Generates billings and reviews for accuracy.
Prepares customer correspondence using word processing software; maintains complex filing systems; researches historical files; may perform back-up duties for other positions within the work group.
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed.
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:
Knowledge of: Operations, services and activities of a governmental accounting program; procedures, policies, rules and practices affecting the development, maintenance and control of payroll and fiscal record keeping systems; pertinent Federal, State and local codes, laws and regulations; principles and practices of payroll processing, budget preparation and administration. City and departmental policies and procedures; basic accounting principles and practices; payment processing, balancing registers and receipt processing procedures; personal computers and software applications; quality service principles and practices; appropriate safety methods and techniques.
Ability to: Provide the full range of responsible technical accounting work in support of area to which assigned; interpret and apply pertinent Federal, State and local codes, laws and regulations; interpret and apply organization and unit rules, policies, and procedures with good judgment; review and interpret financial transactions and formulas; monitor and maintain account balances and assigned budgets; establish and maintain a full range of payroll and financial record keeping systems; research and prepare a full range of payroll, financial and accounting records, statements and reports. Follow oral and written instructions; perform mathematical computations used in accounting; accurately record and retrieve information; meet prescribed deadlines with attention to detail; utilize appropriate interpersonal skills when interacting with diverse communities or confrontational individuals; maintain and follow department processes and regulations; recognize hazardous situations and take corrective action; operate standard office equipment including 10 key, personal computers and standard software applications; communicate effectively in oral and written form establish and maintain effective working relationships with residents, City staff and supervisors from various departments; lift and carry up to 25 pounds.
Education: The equivalent of a high school diploma.
Experience: Two years of increasingly responsible bookkeeping, accounting and/or payroll experience.
License:Possession of a valid California motor vehicle operator's license.
APPLICATION AND SELECTION PROCEDURE:
An official City of Huntington Beach online job application must be filled out in its entirety.
Applications will be closely reviewed for relevant experience, education and training.
Depending upon the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process.
Applicants whose qualifications BEST meet the City's needs will be invited to a written exam (Pass/Fail). The top candidates receiving a passing score on the written exam will be invited to an oral board interview (weighted 100%), which may also include a job-related exercise designed to produce a work sample.
Successful candidates will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner.
Upon a conditional offer of employment a pre-placement medical evaluation, drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results. Other background reports may also be conducted depending on the position.
Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
Our primary means of communication with applicants/candidates is sent via email; therefore, please include a valid email address on your application.
Physical Tasks & Environmental Conditions
Work involves sedentary to moderate work in an office environment and requires extended standing or sitting and filing and telephone work. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program due to the performance of field duties that may require operation of a City vehicle.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.