Thursday, July 12, 2018 at 7:00 a.m. through Monday, July 30, 2018 at 5:30 p.m., Pacific Standard Time (PST).

ONLINE FILING ONLY FOR THIS EXAMINATION.  APPLICATIONS SUBMITTED VIA U.S. MAIL, E-MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. 
 

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.  Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.

Verification of Experience Letters (VOEL) will not be required. Experience performing duties that applicants believe are inconsistent with their official payroll title will be evaluated for this examination; all information included in the application material, including information describing your assigned duties, will be evaluated to determine qualification.

NOTE: The paragraph above supersedes item #5a about Promotional Examinations under 'Employment Information' in the job bulletin. 

Required experience must be fully met by the last day of filing.  NO WITHHOLDS WILL BE ALLOWED.

A Management Secretary IV is responsible for performing a combination of the following essential job functions on behalf of the Deputy Director served: replies to correspondence with or without dictation; screens office and telephone calls by providing information requested; directs callers to individuals who can reply to inquiry and personally takes care of those whose business does not require the attention of the supervisor; arranges appointments, conferences, and meetings for supervisor; acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions; gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and prepares reports for supervisor's approval upon request; checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included; maintains office files and records including those of a confidential nature; and makes recommendations for improvements in office, clerical, and secretarial procedures.

**The following candidates are not required to take the County typing test: (1) Those candidates who currently hold or have held a typing position in the service of the County of Los Angeles, or (2) Those candidates who have taken a County of Los Angeles typing performance test at 40 net words per minute administered by a County department.  (Applicants must attach a copy of their typing certificate to their application).  Only certificates issued by a County of Los Angeles department and the Department of Human Resources will be accepted.

***Accredited colleges and universities include all four-year colleges and universities and two-year colleges (i.e., community, junior colleges) that meet the accreditation guidelines mentioned on the bulletin. 

DESIRABLE QUALIFICATIONS

This examination will consist of an interview covering training, experience, personal fitness, and general ability to perform the duties of the position weighted 50% and an Appraisal of Promotability weighted 50%.  The Appraisal of Promotability will measure knowledge and skills, personal and public relations, productivity, written and oral communication, adaptability, and dependability. 

Candidates must achieve a passing score of 70% or higher in each weighted part of the examination in order to be placed on the eligible list.

Final results will be sent by U.S. postal mail.  Test scores cannot be disclosed over the phone.

ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of twelve (12) months following the date of promulgation.

SPECIAL INFORMATION
FINGERPRINTING AND SECURITY CLEARANCE
Before a final appointment is made to this position, candidates are subject to security clearance which includes fingerprinting. An individual may be withheld from appointment, if he/she has a conviction record incompatible with the essential duties of the position for which he/she has applied. Any false statement or omission of material fact may cause forfeiture of employment rights. Information presented on employment applications, resumes and during the examination process is subject to verification. Disqualifying factors may include but are not limited to: felony convictions, certain job-related misdemeanor convictions, certain serious traffic convictions or patterns of traffic violations (e.g., 4 or more moving violations within the past 2 years, failure to appear, at-fault accidents, and driving under the influence), illegal use of certain controlled substances and/or poor employment history.

VACANCY INFORMATION
The resulting eligible list for this examination will be used to fill a vacancy in the Department of Public Works, Administration.

APPLICATION AND FILING INFORMATION

Fill out your application completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job.

The acceptance of your application will depend on whether you have clearly shown that you meet the Selection Requirements. Please be sure your application shows complete information, including dates for education and jobs held which relate to this position. In the space provided for education, include the names and addresses of schools attended, titles of courses completed, dates completed, and number of credits earned. For each job held, give the name and address of your employer, your job title, beginning and ending dates, and description of work performed. All information supplied by applicants is subject to verification. We may reject your application at any time during the examination or selection process.

IMPORTANT NOTES:

• Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT. 
• Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements.  Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

In order to receive credit for any type of college degree, you must include a legible copy of  transcript or diploma within fifteen (15) calendar days from the date of application filing.  Unofficial transcripts are acceptable.

ONLINE FILING ONLY  
APPLICATIONS SUBMITTED VIA U.S. MAIL, E-MAIL,  FAX, OR IN PERSON WILL  NOT BE ACCEPTED.

Apply online by clicking on the green "Apply" button at the top right of this posting.  You can also track the status of your application using this website.

We must receive your application by 5:30 p.m., Pacific Standard Time (PST), on the last day of filing.

Note: If you are unable to attach required documents, you must e-mail them to LSEPULVE@dpw.lacounty.gov  within fifteen (15) calendar days from application filing. Please include your name, exam number, and exam title on the email.

SOCIAL SECURITY NUMBER
Please include your Social Security Number for record control purposes.  Federal law requires that all employed persons have a Social Security Number.

NO SHARING USER ID AND PASSWORD
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

COMPUTER AND INTERNET ACCESS AT LIBRARIES
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.


CONTACT INFORMATION
Department Contact Name: Lorena Sepulveda
Department Contact Phone: (626) 458-2141
Department Contact Email: LSEPULVE@dpw.lacounty.gov

ADA Coordinator Phone: (626) 458-2141
Teletype Phone: (626) 282-7829
California Relay Services: (800) 735-2922